Facilities Manager

Facilities Manager

The Site Facilities Manager reports to the Account Director and is responsible for the following activities :

Essential Duties and Responsibilities :

• Oversee the daily operations of the program.
• Manage all activities of the team and integrate with other departments within the client's facility.
• Ensure compliance with all applicable rules and regulations.
• Effectively communicate and collaborate regularly with client's stakeholders within the organization to ensure program objectives are being met.
• Supervise the planning, budgeting, and control of operation expenses.
• Plan, develop, and administer annual budgets, forecasts, management plans, monthly performance reports, and variance reports. Maintain strict control of operating expenses.
• Supervise the onsite management of unionized employees to ensure optimum performance.
• Monitor the team's performance through use of objective metrics reported at least on a monthly basis.
• Develop, mentor, and empower team to reach their full potential, both technically and professionally.
• Proactively evaluate current and future services and support and make recommendations for continuous improvement.
• Perform regular inspections of the facility and recommend and direct improvements, maintenance, and repairs as per contract deliverables.
• Contract for vendor services.
• Maintain key relationships with clients, tenants, FD, and other government agencies.
• Performs other duties as assigned.

Managerial Responsibilities :

Competencies :

Safety and Risk Management Role models safety culture. Implements safety program at the site level. Performs regular behavioral safety inspections and observations. Provides safety resources, implements programs and policies, and resolves safety issues. Directs security procedures; performs security inspections / audits and conducts drills.

Problem Solving Understands business implications of decisions; aligns work with strategic goals. Develops and implements cost-saving measures; identifies and resolves problems in a timely manner; leads and participates in group problem solving situations.

Communication Strong focus on customer service. Expert at listening. Speaks clearly and persuasively in positive or negative situations; responds well to questions; demonstrates group presentation skills; writes clearly and informatively; presents information objectively.

Teamwork Builds and rewards teamwork. Manager puts success of team above own interests.

Leadership Displays passion and optimism; inspires respect and trust; mobilizes others to fulfill the vision. Exhibits confidence in self and others; treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values. Delegates effectively. Inspires and motivates others to perform well; effectively influences actions and opinions of others.

Managing People Sets and achieves challenging goals; builds a diverse workforce.

Quality Management Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.

Organizational Support Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.

Judgment Understands organization's strengths & weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions. Includes appropriate people in decision-making process.

Planning / Organizing Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks.

Quality Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

Productivity and Efficiency Continually strives to improve productivity. Implements cost savings plans and programs. Takes responsibility for outcomes; keeps commitments; volunteers readily; undertakes self-development activities.

Innovation Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.

Qualifications

The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience

Bachelor's degree from four-year college or university; or seven to ten years related experience; or equivalent combination of education and experience.

Language Skills

Business Skills

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Computer Skills

Reasoning Abilities

Ability to troubleshoot issues, define problems in Integrated Facilities Management service delivery, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions.

Other Qualifications

Experience in facilities services is preferred. Industry designation preferred. Must have ability to identify best practices within industry and a proven ability to apply across multi-site / account scope. Experience in life sciences environments required. Scheduling and Planning experience is required.

Ideal Candidate