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Development Coordinator, Curatorial Affairs
Development Coordinator, Curatorial AffairsMFAH • Houston, TX, US
Development Coordinator, Curatorial Affairs

Development Coordinator, Curatorial Affairs

MFAH • Houston, TX, US
2 days ago
Job type
  • Full-time
Job description

Development Coordinator, Curatorial Affairs

Title : Development Coordinator, Curatorial Affairs

Reports To : Senior Development Officer, Curatorial Affairs

Pay Type : Full-Time, Regular, Non-Exempt, 35 hrs / week

Salary : Commensurate with Experience and Education

Benefits : Group Medical and Dental Insurance, Life and Long Term Disability Insurance, Retirement Plan, Flexible Spending Plans, Paid Time Off, Reserve Time Off, Volunteer Time Off, Holiday Pay, Museum Membership and Discounts

Work Schedule : Monday Friday, 9am 5pm, frequent weeknight evenings and some weekends

Work Location : 5100 Montrose Administrative Building, a non-smoking facility

This position works at the direction of the Senior Development Officer, Curatorial Affairs.

The Development Coordinator for Curatorial Affairs serves as invaluable support to the Development department at large and the Curatorial Affairs team of two, that manages eight Museum of Fine Arts, Houston, Patron Groups (i.e., Latin Maecenas, Friends of Asian Art, Art + Paper, contemporary@mfah, etc.) with over 300 donor households, and executes over 50 events a year.

Event related duties include but are not limited to :

  • Coordinate vendors such as catering, photography, entertainment, dcor, rentals, audio-visual, etc.
  • Coordinate event logistics and timeline
  • Develop and maintain event budgets
  • Create layouts and update during the planning process
  • Compile guest lists and invitation lists from multiple sources
  • Maintain RSVPs for events
  • Work with other key departments to plan and execute all facets of events, and to ensure smooth functioning of events from inception to completion
  • Coordinate and manage the flow of the event and the guest experience
  • Coordinate "behind the scenes" activities during the event : observe and assist with guest arrival process, adjust seating / tables and troubleshoot as necessary, coordinate with caterer and beverage staff, ensure event flows smoothly and runs on time, etc.
  • Provide on-site support for front-line staff at the event
  • Troubleshoot problems as they arise, both before, during, and after events
  • Field event questions and phone calls; miscellaneous errand running as needed
  • Ensure timely submission of invoices, tracks and adheres to budgets for assigned events

Other primary duties include but are not limited to :

  • Provides administrative support for the Senior Development Officer, Curatorial Affairs, including scheduling, preparing meeting materials answering phone, etc.
  • Assists with day-to-day communication with patron group members
  • On an ongoing basis liaises with curators and members of the curatorial staff
  • Coordinates renewal and acknowledgement letters, invoices and other correspondence to members
  • Maintains patron group prospect pipeline
  • Assists Senior Development Officer, Curatorial Affairs with Museum donor travel activities
  • Other duties as assigned by Development Officer, Curatorial Affairs, and Chief Development Officer

    • Skills, Knowledge and Abilities :

  • Meticulous attention to detail and follow-through with strong organizational skills
  • Must be highly motivated
  • Must be able to work independently but also within a close team environment
  • Must have a high degree of creativity
  • Word processing skills (Microsoft Word / Excel / Outlook) are essential
  • Experience with museum software systems (A / X, Tessitura, EMS) ideal
  • Must have strong verbal and written communications skills
  • Commitment to routinely go above and beyond expectations
  • Sound judgment and decision making
  • Strong project management skills
  • Must be able to work nights and weekends, as needed
  • Must have a high level of energy with the ability to work under pressure, meet deadlines, achieve goals, prioritize tasks, memory recall, and manage multiple tasks while working within a budget
  • Must have strong interpersonal skills with an ability to work with a variety of people with a high level of tact and diplomacy
  • Must be able to lift 40 lbs

    • Education and Experience :

  • Undergraduate degree in related field preferred OR an equivalent combination of experience and education from which comparable and demonstrable knowledge, skills and abilities have been achieved
  • Museum experience is desirable
  • Three or more years in fundraising or event planning and implementation is preferred
  • Proven track record in special events planning and implementation and / or project management
  • Experience providing programs of excellence and outstanding customer service
  • Experience working in an office environment required

    • Working Conditions and Physical Demands :

    The MFAH is an organization comprised of 600+ employees and 1,000+ docents and volunteers. The museum is more than 100 years old and ranks nationally among the top 10 art museums in exhibition space, memberships, endowments, and attendance, with 1M visitors annually. Our multifaceted institution includes multiple gallery buildings, a sculpture garden, two art schools, and two house museums for decorative arts. The encyclopedic collection numbers more than 65,000 works of art in a wide range of media.

    Work will be performed in varied and wide-ranging indoor and outdoor environments and conditions. Physical demands will also vary. Work may involve extended sitting and computer use. Evening and weekend work (with pay) may also be required during certain events.

    Work and Culture at the MFAH - Benefits Offered :

  • Medical, Vision and Dental Insurance
  • Life and Long-Term Disability Insurance
  • MFAH Retirement Savings Plan (403b)
  • Flexible Spending Plans
  • Paid Time Off, Reserve Time Off, Volunteer Time Off, Holiday Pay
  • Museum Membership and Discounts

    • Equal Opportunities for All :

    At the MFAH, we believe that diversity, equity, accessibility, and inclusivity are fundamental to our organization. We welcome all candidates whose experience has prepared them to contribute to our organization and to our pledge for workplace diversity, inclusion, and excellence.

    Our commitment to our policy and practice of nondiscrimination represents more than good intentions. It provides for employment decisions that are made without regard to race, creed, color, age, gender, sexual orientation, religion, national origin, gender identity or expression, genetic information, disability, or veteran status, or any other protected characteristic as established by law or any other reason unrelated to your ability to join and contribute to our organization and support our mission to provide a museum experience for all.

    The MFAH is equally committed to the full inclusion of all qualified individuals interested in employment with the organization. As part of this commitment, we want to ensure that persons with disabilities are provided reasonable accommodation needed to 1) participate in the job application or 2) interview process; 3) perform essential job functions; and / or 4) participate in the benefits and privileges of employment with the MFAH. If reasonable accommodation is needed, please contact the human resources department : HR@mfah.org

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