Administrative Assistant

Job Description

Job Description

NOW HIRING!!!

ADMINISTRATIVE ASSISTANT - Swainsboro, GA

Monday - Friday

Pay : $15+

The position will be a shared position responsible for assisting the Divisional Accountant in various accounting and clerical tasks related to the maintenance and processing of monthly accounting functions in a timely and accurate manner; as well as administrative duties for operations which include daily reporting along with the tasks listed below :

MAJOR RESPONSIBILITIES :

• Administrative

oGreet and direct visitors.

oSend outgoing mail and distribute incoming mail.

oArrange lunch for mill, procurement, reliability, and any other functional department.

oMaintain and requisition all office supplies.

oSchedule conference rooms.

oMaintain employee message board.

oAny other administrative tasks deemed necessary by the Manager or HR.

oEnter all work orders and planer consumption in inventory system.

oUpdate Daily Files.

oReview production entered from previous night by operations employee for accuracy.

oReconcile bills of lading to shipments (makes sure all BOLs are "shipped").

oAd Hoc Accounting / Operations Reporting.

oReconcile inventory

oCalculate usage and reconcile receipts and shipments.

oReview production volume vs. forecasts; work with Divisional Accountant on providing commentary if + / - 25%.

oHandle all duties required for the Business Review

oEnter inventory adjustments in application.

oAssists with month end inventory counts.

oResearch inventory deviations to determine possible causes and communicate this to management via periodic reports.

oAssist with fixed asset inventory audits.

oCommunicate observed internal control violations to Divisional Accountant for handling.

oCreate check requests, procure approvals, scan and send

oCommunicate and correspond with USSE Operations AP staff to ensure timely process of vendor payments.

oCollect purchasing documents (receiving documents & PO's) and files at the main office.

oMaintain purchasing card receipts and logs

oAd Hoc Human Resources Reporting & Duties.

oDistribution of bi-weekly payroll checks to hourly staff.

oAssist with scanning of documents in SharePoint

oAssist with Temp Employees Timesheets

oAssist with Filing

oStraighten and maintain supply room

oAssist with hiring interviews and combines as needed by HR

oAssist with new hire folders

oSupport for employee safety meals and events.

oAd Hoc EHS Reporting & Duties.

oAssist with helping maintain safety records including training records, JSAs, safe work cards, etc.

REQUIRED COMPETENCIES :

REQUIRED EDUCATION, EXPERIENCE, AND / OR TRAINING :

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