Executive Assistant

Executive Assistant to the CFO

Location : Must live in Tallahassee or be willing to relocate (Relocation assistance will be provided)

Department : Accounting & Finance

Reports to : Chief Financial Officer

Position Summary :

Reporting directly to the CFO, the Executive Assistant delivers proactive, high-level administrative and operational support, enhancing the CFO’s leadership of the Finance organization and enabling effective engagement with the executive team and Board of Directors. This role manages priorities, optimizes the CFO’s time, anticipates needs, and drives communication flow across the organization. The Executive Assistant coordinates key governance processes including Board and Audit Committee support and always maintains strict confidentiality and professionalism.

Responsibilities : Executive Support

• Manage complex and dynamic calendars; evaluate priorities and proactively resolve scheduling conflicts.
• Prepare CFO briefing materials for internal and external meetings; ensure follow-up actions are tracked to completion.
• Format information for internal and external communication – memos, emails, presentations, reports incl. BOD material.
• Draft correspondence, communications, presentations, and remarks with excellent writing and executive polish.

Board, Audit Committee & Governance Support :

Finance Leadership Team Coordination :

Communication & Relationship Management :

Operational Support :

Experience & Education

Working Conditions and Location