Office Administrator

Job Details

Duration : Fulltime (Permanent Hire with Benefits)

Pay Rate : $50,000 to $55,000 / Annually + Benefits

Shift : 8 : 00AM – 4 : 00PM

Note : Proficient spoken and written English and Spanish.

Description

Job Summary : The main job of the Office Administrator is (internal and External) client service. In charge of communications and relaying information. In charge of the phone lines (incoming and outgoing) as well as routing calls and taking messages as needed. Manage Day to Day Administrative tasks such as purchasing supplies, mail sorting from carriers such as USPS, DHL, FedEx, etc. Organization of the work environment and striving for its continuous improvement (organization / cleanliness / health and safety). Manage time, appointments and meeting rooms.

Key Responsibilities

• Maintain office services by designing filing systems.
• Monitor office supplies inventory and refresh as needed, continuously audit suppliers to get the best prices in the market.
• Receive visitors, answers telephone / voicemail, provides information as required.
• Prepare for company meetings by setting up the meeting rooms (projectors, drinks, snacks, etc.) to represent the company image and offer the visitors a positive experience.
• Expedite, Receive, sort, process Post and parcels, special samples or any other mailing tasks.
• Assist the planning and implementation in coordination with HR Department for dinners, parties and special celebrations.
• Assist with Onboarding when required.
• Willingly embraces change and assist management in achieving the company's process improvement goals.
• Coordinate with the General Manager regarding office cleanliness and upkeep. Follows up on office maintenance issues.
• Provide general office support to all site personnel.
• Other Administrative tasks as required by direct management.

Qualifications

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