Talent.com
Location Services Specialist

Location Services Specialist

Robert HalfPittsburgh, PA, US
22 days ago
Job type
  • Part-time
  • Permanent
Job description

Job Description

Job Description

  • Position : Location Service Specialist - PART TIME ROLE (CONTRACT to HIRE)
  • Location : 1001 Liberty Avenue, Suite 800, Pittsburgh, PA 15222
  • Type : 100% ONSITE
  • Tentative Hourly Pay Range : $16 - $17.50 per hour
  • Schedule : Part time onsite - 20 hours a week

This position is responsible to support the Location Services Manager or Supervisor to coach Location Services staff as well as provide expertise to avoid building system failures. May act in the Location Services Manager's or Supervisor's absence when required. This position is responsible for assisting with the daily operations of the office including answering a multi-line telephone system for single location or multiple locations directing callers to the appropriate individual greeting visitors and altering appropriate party or visitor arrival. May also provide administrative assistance performing and working on intermediate to advanced administrative documents Word Excel and PowerPoint.

Essential Duties

  • Plans with Location Services Manager or Supervisor then executes under minimal to no direction the completion of Location Services projects such as moves repairs cleaning conference room preparation meeting and event coordination and ensuring pantries are adequately supplied.
  • Will also perform daily walk throughs of the location and follow up on maintenance issues raised by the Location Services Manager or Supervisor or others within the location.
  • Will coordinate with vendors and building management on life / safety and repair items.
  • Will escalate and provide status to the Location Services Supervisor or Manager when necessary.
  • Looks to streamline and improve inefficient processes in order to successfully manage ordering and maintaining inventory.
  • Purchases and maintains inventory of facilities / janitorial supplies and equipment by monitoring inventory and reordering materials before depletion.
  • Determines if supplies should be purchased directly from an approved vendor or put out to bid.
  • Maintains vendor relationships processes payments and meets with Location Services Supervisor or Manager to track and analyze total spend as it relates to the budget.
  • When performing daily walk throughs take note of possible issues and investigate cost efficient ways to upgrade or replace failed / failing building systems water lines / electric lines / lighting / HVAC.
  • Determine trends from frequent requests and advise Location Services Supervisor or Manager of necessary projects which would be cost beneficial to the Firm
  • Provides routine direction and support as necessary in one or more of the following areas :

  • Mail services including distribution of mail UPS FedEx and other packages coordination of courier services researching and resolving any issues with packages that are improperly addressed or packaged and assisting employees with mailing needs
  • Assisting employees with large photocopy scanning and binding jobs ensuring timely completion of submitted jobs
  • Locating and checking out client files maintenance of client records and documents ordering files from offsite storage facility and record retention.
  • Maintaining and ordering office supplies
  • Maintaining Location Services budget
  • Visitor management and reception activities ensuring quality customer service
  • Meeting and event coordination to include catering request and receiving orders conference room coordination and audio-visual equipment support
  • Manage the building card access systems promptly ensuring exiting employees are termed in the systems and new cards are issued to both new employees and those who lost their IDs.
  • Collect fees for replacement cards as appropriate.
  • In charge of ensuring our main entry doors remain secure and working directly with card access vendor and IT when issues arise.
  • Responsible for new hire / move / termination data sheet for the office.
  • Ensure new hire / promotion seating is available presentable and the desk drawers and locks work. Ensure terming employees personal effects are packed up and if necessary shipped out.
  • Ensure terming employee checklist is completed and files are relegated back to appropriate secure location.
  • Other duties as assigned
  • Qualifications

    EDUCATION

  • High school diploma
  • TECHNICAL / SOFT SKILLS Required

  • Ability to communicate both verbally and in writing with diverse audiences
  • Advanced Microsoft Office skills
  • Strong grammar and proofreading knowledge and experience
  • Ability to prepare chats graphics and tables etc.
  • Ability to manage multiple tasks and projects
  • Basic to intermediate knowledge of lighting HVAC and plumbing
  • SPECIAL REQUIREMENTS SPECIFIC TO JOB

  • Able to lift up to 40 lbs.
  • Able to stand on your feet for extended periods of time
  • Must be punctual and able to adapt to changing schedules
  • Able to convey instructions clearly and concisely and be responsive to staff or vendors when they inquire
  • Effective organization and time management skills
  • Maintain professionalism in demeanor conversation and dress
  • Strong attention to detail
  • EXPERIENCE

  • 0 to 3 years experience in a related field or area
  • Demonstrated experience managing multiple projects
  • LEADERSHIP SKILLS Required

  • Ability to respond positively to changing circumstances seek and implement change to drive business improvement and serve as a model of the change
  • Work collaboratively with Location Services Supervisors / Managers to provide support across the enterprise particularly during peak times
  • Work collaboratively with Location Service Manager to provide support during the business planning process
  • PREFERRED REQUIREMENTS

  • Excellent follow up
  • Prior experience in a professional office environment
  • Please note that this is a contract position—there is no guarantee that this position will be extended past the end date or converted to permanent status.

    Create a job alert for this search

    Service Specialist • Pittsburgh, PA, US

    Related jobs
    • Promoted
    Sales Specialist Pro Services

    Sales Specialist Pro Services

    LowesWashington, PA, US
    Part-time
    As a Pro Sales Specialist, you will be a guide and consultant for every Pro customer who walks through our doors.Every single day, Pro Customers are building, maintaining, repairing and operating a...Show moreLast updated: 1 day ago
    • Promoted
    Focus Group

    Focus Group

    ReeledgeApollo, PA, US
    Full-time +1
    Candidates for this work-from-home position must be 21 or older, have an SSN, own a.Pennsylvania, Michigan and West Virginia. We are a gambling technology company launching a new service and looking...Show moreLast updated: 30+ days ago
    • Promoted
    Execution Specialist

    Execution Specialist

    ReeledgeWest Waynesburg, PA, US
    Full-time
    Candidates for this work-from-home position must be 21 or older, have an SSN, own a.Pennsylvania, Michigan and West Virginia. We are a gambling technology company seeking talented and motivated indi...Show moreLast updated: 30+ days ago
    • Promoted
    Patient Services Representative

    Patient Services Representative

    Community LIFEHomestead, PA, United States
    Full-time
    Community LIFE provides services for nursing home eligible adults aged 55+ living in the community.As a COTA in the Home Care Coordinator position, you will work closely with the Interdisciplinary ...Show moreLast updated: 10 days ago
    • Promoted
    Travel CT Tech - $2,525 per week in Waynesburg, PA

    Travel CT Tech - $2,525 per week in Waynesburg, PA

    AlliedTravelCareersWaynesburg, PA, US
    Full-time
    AlliedTravelCareers is working with Medical Solutions to find a qualified CT Tech in Waynesburg, Pennsylvania, 15370!.A facility in Waynesburg, PA is seeking its next amazing CT Technologist (Compu...Show moreLast updated: 24 days ago
    • Promoted
    Travel CT Technologist - $2,340 per week

    Travel CT Technologist - $2,340 per week

    Cross Country AlliedWaynesburg, PA, United States
    Full-time
    Cross Country Allied is seeking a travel CT Technologist for a travel job in Waynesburg, Pennsylvania.Job Description & Requirements. As a CT technologist, you will use computerized tomography to ta...Show moreLast updated: 30+ days ago
    • Promoted
    Travel CT / X-Ray Technologist - $2,739 per week

    Travel CT / X-Ray Technologist - $2,739 per week

    Epic Travel Staffing AlliedWaynesburg, PA, United States
    Permanent
    Epic Travel Staffing Allied is seeking a travel CT Technologist for a travel job in Waynesburg, Pennsylvania.Job Description & Requirements. Epic Travel Staffing is hiring a Travel Imaging Tech - C...Show moreLast updated: 3 days ago
    • Promoted
    Guest Services Manager

    Guest Services Manager

    ZMC HotelsPittsburgh, PA, US
    Full-time +1
    ZMC Hotels is a dynamic hotel management company with over forty years in the industry and a growing portfolio of diverse and thriving properties across 17 states. Known for our commitment to our gu...Show moreLast updated: 30+ days ago
    • Promoted
    Location Services Specialist Senior

    Location Services Specialist Senior

    RSMPittsburgh, PA, US
    Full-time
    Location Services Specialist Senior.We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our cli...Show moreLast updated: 9 days ago
    • Promoted
    Deposit Services Specialist I

    Deposit Services Specialist I

    Northwest BankPittsburgh, PA, United States
    Full-time
    The Deposit Services Specialist I is responsible for the overall day-to-day operational functions of the Deposit Services department while providing support to branch offices and other internal dep...Show moreLast updated: 30+ days ago
    • Promoted
    Exciting New OB / GYN Opportunity in Central Pennsylvania - Large facility with Flexibilty

    Exciting New OB / GYN Opportunity in Central Pennsylvania - Large facility with Flexibilty

    B.E.L. & AssociatesWest Waynesburg, PA, United States
    Full-time
    OB / GYN needed in Central Pennsylvania - large facility.Work with a large group of Ob / Gyns and about 10 midwives.This group is flexible and will allow for you to focus on the areas that you love.Bra...Show moreLast updated: 30+ days ago
    • Promoted
    Travel CT Technologist - $2,263 per week

    Travel CT Technologist - $2,263 per week

    Health Carousel - Travel AlliedWaynesburg, PA, United States
    Full-time
    Health Carousel - Travel Allied is seeking a travel CT Technologist for a travel job in Waynesburg, Pennsylvania.Job Description & Requirements. Health Carousel - Travel Allied Job ID #JO03927343.Pa...Show moreLast updated: 30+ days ago
    • Promoted
    Remote AI Task Reviewer – Flexible Hours, No Experience Needed

    Remote AI Task Reviewer – Flexible Hours, No Experience Needed

    RLDGWaynesburg, Pennsylvania, United States
    Remote
    Full-time
    Join our distributed team as a Remote AI Task Reviewer and help improve AI systems by completing short, style online tasks. This is an easy-to-learn role with full training and ongoing support.No pr...Show moreLast updated: 30+ days ago
    • Promoted
    Title Specialist

    Title Specialist

    First Title & EscrowPittsburgh, PA, US
    Full-time
    Candidates must be located in Pittsburgh PA to be considered •.As a Customer Title Specialist, you’ll not only review property records and ensure insurability but you’ll also serve as th...Show moreLast updated: 1 day ago
    • Promoted
    Mobility Specialist

    Mobility Specialist

    AiresPittsburgh, PA, United States
    Full-time
    An award-winning technology platform, built in-house, that aligns with the future state of Global Mobility.A strong Aires brand consistently ranked among the mobility industry's highest annual cust...Show moreLast updated: 30+ days ago
    • Promoted
    Travel CT Tech - $2,340 per week in Waynesburg, PA

    Travel CT Tech - $2,340 per week in Waynesburg, PA

    AlliedTravelCareersWaynesburg, PA, US
    Full-time
    AlliedTravelCareers is working with Cross Country Allied to find a qualified CT Tech in Waynesburg, Pennsylvania, 15370!. As a CT technologist, you will use computerized tomography to take medical i...Show moreLast updated: 30+ days ago
    • Promoted
    Travel CT Technologist - $2,464 per week

    Travel CT Technologist - $2,464 per week

    Triage StaffingWaynesburg, PA, United States
    Full-time
    Triage Staffing is seeking a travel CT Technologist for a travel job in Waynesburg, Pennsylvania.Job Description & Requirements. Travel Radiology : CT Tech Waynesburg.Shift Details : 12H Variable (1...Show moreLast updated: 30+ days ago
    • Promoted
    Travel CT Technologist

    Travel CT Technologist

    Health Carousel - Travel AlliedWaynesburg, PA, US
    Full-time
    Health Carousel - Travel Allied is seeking a travel CT Technologist for a travel job in Waynesburg, Pennsylvania.Job Description & Requirements. Health Carousel - Travel Allied Job ID #JO0392734...Show moreLast updated: 30+ days ago
    • Promoted
    Travel CT Tech - $2,464 per week in Waynesburg, PA

    Travel CT Tech - $2,464 per week in Waynesburg, PA

    AlliedTravelCareersWaynesburg, PA, US
    Full-time
    AlliedTravelCareers is working with Triage Staffing LLC to find a qualified CT Tech in Waynesburg, Pennsylvania, 15370!.Travel Radiology : CT Tech Waynesburg. Shift Details : 12H Variable (12 : 00 AM-...Show moreLast updated: 30+ days ago
    • Promoted
    Travel CT Tech - $2,476 to $2,676 per week in Waynesburg, PA

    Travel CT Tech - $2,476 to $2,676 per week in Waynesburg, PA

    AlliedTravelCareersWaynesburg, PA, US
    Full-time
    AlliedTravelCareers is working with Titan Medical Group to find a qualified CT Tech in Waynesburg, Pennsylvania, 15370!.ARRT(CT) / BCLS / BLS - American Heart Association. Titan Medical is looking for t...Show moreLast updated: 6 days ago