Administrative Assistant

Administrative Assistant Position

We are looking for a dedicated Administrative Assistant to join our team in Morganville, New Jersey. In this role, you will provide essential support to ensure smooth operations across various administrative functions. This is a long-term contract position with flexible start times and the potential for extension based on project needs.

Responsibilities :

• Organize and schedule meetings, conferences, and departmental activities to support team efficiency.
• Maintain and update project filing systems, ensuring easy retrieval and organization of documents.
• Draft, proofread, and finalize business correspondence, memos, charts, and other materials with attention to detail and accuracy.
• Coordinate billing processes for chargeable projects, including invoicing, purchase orders, and payment requests.
• Manage contracts for municipalities, private clients, and subconsultants while ensuring compliance with project-specific requirements.
• Prepare, verify, and distribute pay certificates, submittals, and inspection-related correspondence.
• Oversee conference room scheduling and upkeep, including calendar management and event coordination.
• Facilitate internal and external meetings by coordinating schedules and logistics for supervisors.
• Create and maintain project plans using Deltek Vision and other relevant tools.
• Handle assigned projects from initiation to completion, ensuring accuracy and adherence to deadlines.

Requirements :