Administration Manager

Responsible to supervise and oversee the Finance, Food Services, IT, Maintenance, Property and Student Records departments / functions. Ensures all areas of oversight are compliant with DOL / Company policy to ensure effective and cost-saving budget / resource management and accountability of Center assets and funds. Serves as Center’s lead integrity officer responsible to audit and ensure programmatic compliance with DOL / Company policy. Ensures confidentiality of sensitive information.

Bachelor’s degree from an accredited school required. Master’s degree from an accredited school preferred. A minimum of five years management experience with a substantial experience in finance / budgeting. Department of Labor approval required.

Supervises and manages the Administration Departments. May serve as Acting Site Director in the Center Director’s absence.

Qualifications

o Acts as the Center Integrity Officer, following all integrity guidelines and procedures and ensures no manipulation of student data, to include student health records.

o Manages and controls Center resources to ensure cost effectiveness and contractual compliance.

o Monitoring and oversight of Center operational budget to meet program objectives.

o Provides oversight and control of capital funding and expenditures, coordinates financial management activities with Director Team and Administration Director

o Oversees financial activities for the Center and ensures accurate reporting to the Government and the Company per policies and procedures.

o Conducts routine audits and reviews of financial information for compliance, ensuring that there is no abuse or misuse of contract funds or assets.

o Oversees the procurement activities for the Center, with direct responsibility for development, management and administration of subcontracts.

o Develops and manages Center administrative policies, procedures and services that are efficient and support student and staff performance through planning, staffing, scheduling, evaluation and budget control.

o Ensures effective maintenance and appearance of the facilities through establishment of effective PM and corrective maintenance systems, weekly conduct of CTST / Maintenance Coordination activities and timely acquisition and utilization of capital funds.

o Fills staff vacancies in a timely manner. Effectively motivates, empowers and requires staff to perform his / her job responsibilities. Employs sound time-management and delegation skills.

Holds staff accountable for producing quality work, develops staff for career progression and disciplines staff that fail to meet goals.

o Provides required / supplemental training for new and current employees.

o Motivates and manages staff to work effectively, creates a supportive work environment, recognizes staff accomplishments and proactively addresses staff performance concerns.

o Develops Center beneficial linkages within the community for education, employment, Career Technical Training and WBL. Promotes a positive image of the Center and Job Corps and establishes meaningful relationships with elected officials.

o Mentors, monitors and models the Career Success Standards as required by the PRH.

o Shows respect and courtesy to students and holds them accountable for their actions and behavior.

o Provides services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of requisite services.

o Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL / Company when requested.

o Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt / appropriate action is needed and that problems are in fact corrected.

o Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.

o Accepts direction and supervision from the Administration Director and Site Director to include assignments to temporarily perform job responsibilities of other departments and positions.

o Other duties as assigned.

Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Support and services are available upon request to individuals with disabilities.