Talent.com
Administrative Assistant

Administrative Assistant

Seiu Local 775Seattle, WA, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

About SEIU 775

SEIU 775 represents more than 55,000 long-term care workers providing quality home care, nursing home care, and residential services in Washington, Montana, and Alaska. SEIU 775’s mission is to unite the strength of all caregivers, to create a better life for ourselves and those we care for, and to lead the way to a more just and equitable world.

About This Role

The Administrative Assistant works in the department in which they are hired, and works closely with union officers, management staff, and staff of other departments and partner organizations.

The Administrative Assistant’s primary responsibility is managing, coordinating, and overseeing administrative duties supporting a large diverse team. You have a knack and desire for ensuring the team is organized and running efficiently and smoothly.

Women and people of color are strongly encouraged to apply.

Essential Functions :

  • Provide a wide range of difficult to complex administrative tasks, office, and clerical support for the Department
  • Word processing / mail merge
  • Collect and distribute incoming and outgoing mail
  • Draft correspondence and reports
  • Create and analyze spreadsheets and presentations
  • General office management
  • Produce daily, weekly, and monthly reporting
  • New hire paperwork and technical set up
  • Coordinate timesheet collection
  • Personal assistance including preparation and management of expense records for the department staff and Union Members
  • Assist with troubleshooting phone or computer problems, work with staff to resolve, including initiating and managing trouble IT tickets.
  • Providing calendar management for Vice President and Department Directors.
  • Direct support for Vice President including agenda preparation, notetaking, tracking of assignments and communications, scheduling, and calendaring
  • Perform event and meeting planning for retreats, conferences, and other meetings, including all aspects of meeting logistics, turn-out, and preparation, such as scheduling, venue planning, travel, materials production, vendor relations, and staff support for event.
  • Assist with yearly conference planning and execution
  • Filing and record-keeping
  • Keep accurate written and digital records
  • Attend meetings : (driving, walking, sitting, standing, talking, and listening for up to three hours at time with intermittent breaks)
  • Make and manage travel arrangements and coordination.
  • Travel for days at a time may be required.
  • May be required to do political work for candidates and member political education as part of job duties.
  • Other duties as assigned.

Skills & Abilities :

  • Proficient in developing and maintaining SharePoint sites, forms and calendars as needed by Vice President and Department Director.
  • Ability to receive direction and instruction from the Department Manager, Director and Officer, as well as other union officers, union or Partnership staff, employers, and union leaders as necessary in the daily operation of the department and the Union.
  • High level of integrity and discretion in handling confidential / sensitive information.
  • Superior attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests.
  • Experience with calendar management using Outlook.
  • Positive, proactive, and able to consistently exercise great judgment.
  • Ability to work effectively with minimal supervision
  • Minimum Qualifications : ( Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered .)

  • Minimum three (3) years of related experience in the areas of office management including responsible administrative work supporting high level management or executives
  • Must have experience in use of databases, Intermediate Excel including Pivot tables, Word, PowerPoint, Adobe, and other Microsoft programs.
  • Business writing ability in English required.
  • The Admin Assistant may be expected to develop proficiency in use of interactive programs and to learn our member database (Unionware and / or Salesforce).
  • Occasional weekend work is required for this position.
  • Preferred Qualifications :

  • Fluency in language(s) in addition to English is a plus, preference for native speakers.
  • Experience in Union, human services referral and information program, and social justice organizations are all a plus.
  • Typical Working Conditions : The typical working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, requirements include :

  • Professional office environment with regular interaction across departments, leadership, and external partners.
  • Primarily on-site work with occasional remote or hybrid flexibility depending on departmental needs.
  • Frequent communication via phone, email, and virtual meeting platforms to coordinate schedules, events, and administrative processes.
  • Fast-paced environment requiring strong organization, multitasking, and attention to detail to meet multiple deadlines.
  • Occasional evening or weekend work to support meetings, conferences, and union events.
  • Work involves handling confidential and sensitive information requiring discretion and professionalism.
  • May be required work outside of normal business hours to include weekends, evenings, holidays, etc.
  • Physical Working Conditions : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, requirements include :

  • Work performed primarily at a desk or workstation involving extended periods of sitting and computer use.
  • Frequent standing, walking, talking, and listening during meetings and events (up to three hours at a time with intermittent breaks).
  • Occasional lifting or transport of materials and office supplies up to 25 pounds.
  • Regular use of standard office equipment such as computers, printers, scanners, copiers, and phones.
  • Occasional travel and overnight stays may be required for meetings, retreats, or conferences.
  • Compensation :

    Providing current or previous salary information is optional and will not be factored into hiring decisions. Prospective Employees covered by the CBA can request a copy of the wage scale, the CBA, and any current relevant MOUs upon application to the position.

    This position is full-time, exempt. This position is included in the Bargaining Unit. Pay ranges from $28.85 – $37.65 per year. Benefits include vacation, holiday, and sick leave benefits, fully employer paid health, dental, vision, and life insurance, defined benefit pension plan, and optional 401(k), WFH credit, pet insurance, and more.

    Women and diversity candidates strongly encouraged to apply .

    AFFIRMATIVE ACTION EMPLOYER

    SEIU 775 is an affirmative action employer and encourages applications from all qualified candidates without regard for race, color, religion, sex, national origin, age, creed, gender, citizenship status, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, genetics, the presence of sensory, mental or physical disability, or any other discrimination prohibited by law. SEIU 775 works to ensure fair treatment of applicants and employees and actively enforces policies against discrimination and sexual harassment.

    We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, creed, gender, citizenship status, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, genetics, the presence of sensory, mental or physical disability, or any other discrimination prohibited by law. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

    Create a job alert for this search

    Administrative Assistant • Seattle, WA, US

    Related jobs
    • Promoted
    Flexible Remote Work – Get Paid to Share Your Opinions on Top Brands

    Flexible Remote Work – Get Paid to Share Your Opinions on Top Brands

    OCPABethel, Washington, us
    Remote
    Part-time +1
    Product Testers are wanted to work from home nationwide in the US to fulfill upcoming contracts with national and international companies. We guarantee 15-25 hours per week with an hourly pay of bet...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Talent Software ServicesRedmond, WA, US
    Permanent
    Administrative Assistant 3 Job Summary : Talent Software Services is in search of an Administrative Assistant for a contract position in Redmond, WA. The opportunity will be eight months with a stron...Show moreLast updated: 6 days ago
    • Promoted
    Business Office Associate - Part Time

    Business Office Associate - Part Time

    CarMaxLynnwood, WA, US
    Part-time
    Provide An Iconic Customer Experience.Ensuring today's customers can buy the vehicles they want in a way that suits them means offering support during every step of the journey.You will guide custo...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Support

    Administrative Support

    VirtualVocationsRenton, Washington, United States
    Full-time
    A company is looking for an Administrative Support professional for a remote position.Key Responsibilities Perform office operations including filing, organizing, copying, scanning, answering pho...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Transportation Scheduler

    Transportation Scheduler

    VirtualVocationsEverett, Washington, United States
    Full-time
    A company is looking for a Transportation Scheduler responsible for supporting the School of Origin Transportation Program by scheduling and dispatching drivers. Key Responsibilities Schedule and ...Show moreLast updated: 13 hours ago
    • Promoted
    General Clerk III

    General Clerk III

    Bowhead / UIC Technical ServicesSeattle, Washington, US
    Full-time
    Overview GENERAL CLERK III (ICE-WA-2025-23921) : Bowhead seeks a General Clerk III to provide Document Management Support Services to the Office of Principal Legal Advisor (OPLA).OPLA requires case ...Show moreLast updated: 20 days ago
    • Promoted
    Administrative Secretary 1

    Administrative Secretary 1

    City of Renton WashingtonRenton, WA, United States
    Full-time
    The City of Renton is recruiting for an experienced office professional to join our Community and Economic Development Department. This is an exciting opportunity to be a part of a team that makes a...Show moreLast updated: 30+ days ago
    • Promoted
    Orthodontic Office seeking full-time assistant for all 3 locations

    Orthodontic Office seeking full-time assistant for all 3 locations

    Princess Dental StaffingSeattle, WA, US
    Full-time
    Are you passionate about creating exceptional patient experiences and helping people achieve their dream smiles? Leone and Vaughn Orthodontics is seeking an enthusiastic Orthodontic Assistant to jo...Show moreLast updated: 13 days ago
    • Promoted
    Temporary Administrative Assistant

    Temporary Administrative Assistant

    VirtualVocationsEverett, Washington, United States
    Full-time
    A company is looking for a Temporary Administrative Assistant.Key Responsibilities Manage administrative tasks, maintain records, and ensure smooth daily operations Assist with scheduling, manag...Show moreLast updated: 30+ days ago
    • Promoted
    District of Columbia Licensed Executive Support Agent

    District of Columbia Licensed Executive Support Agent

    VirtualVocationsEverett, Washington, United States
    Full-time
    A company is looking for an Executive Support Agent to enhance security strategies and support high-profile operations.Key Responsibilities Develop and implement executive security strategies and...Show moreLast updated: 1 day ago
    • Promoted
    Business Office Associate

    Business Office Associate

    CarMaxRenton, WA, US
    Full-time
    Provide an iconic customer experience - Summary : .Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, t...Show moreLast updated: 30+ days ago
    • Promoted
    Receptionist

    Receptionist

    ACCO Engineered SystemsSeattle, WA, United States
    Full-time
    Under the daily direction of Leadership this role is supporting the assigned group with office operation administrative tasks. Essential Duties & Responsibilities.Document control (new hire / personne...Show moreLast updated: 30+ days ago
    • Promoted
    Training Scheduler

    Training Scheduler

    VirtualVocationsEverett, Washington, United States
    Full-time
    A company is looking for a Training Scheduler to manage training logistics and provide customer support.Key Responsibilities Coordinate and manage multiple training schedules across various progr...Show moreLast updated: 1 day ago
    • Promoted
    • New!
    Title Support Specialist

    Title Support Specialist

    VirtualVocationsEverett, Washington, United States
    Full-time
    A company is looking for a Production Support Specialist responsible for supporting downstream teams with title defects.Key Responsibilities Research and resolve inaccuracies reported on title by...Show moreLast updated: 13 hours ago
    • Promoted
    • New!
    Patient Scheduling Coordinator

    Patient Scheduling Coordinator

    VirtualVocationsEverett, Washington, United States
    Full-time
    A company is looking for a Patient Scheduling Coordinator to assist in scheduling visits and addressing patient inquiries. Key Responsibilities Coordinate day-to-day schedules for field staff and ...Show moreLast updated: 9 hours ago
    • Promoted
    Administrative Support Specialist

    Administrative Support Specialist

    VirtualVocationsEverett, Washington, United States
    Full-time
    A company is looking for a Support Specialist to provide administrative support and proofreading services in a remote capacity. Key Responsibilities Provide administrative support to team leaders ...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Solar Appointment Setter

    Solar Appointment Setter

    VirtualVocationsEverett, Washington, United States
    Full-time
    A company is looking for a Solar Appointment Setter.Key Responsibilities Make outbound calls to leads and warm prospects Confirm homeowner appointments and schedule presentations Update CRM and...Show moreLast updated: 11 hours ago
    • Promoted
    IT Support Associate II

    IT Support Associate II

    VirtualVocationsEverett, Washington, United States
    Full-time
    A company is looking for an IT Support Associate II for IT Services Large Email Monitoring.Key Responsibilities Lead initiatives to enhance new hire and email moderation processes Oversee the de...Show moreLast updated: 2 days ago
    • Promoted
    Office Associate

    Office Associate

    Staffmark GroupKent, WA, United States
    Full-time
    If you consider yourself to be a people person, Staffmark has a great job opportunity for you! We are hiring an Office Associate for a warehouse in Kent, WA. This temp-to-hire opportunity is a great...Show moreLast updated: 5 days ago
    • Promoted
    Scheduling and Timecard Specialist

    Scheduling and Timecard Specialist

    VirtualVocationsEverett, Washington, United States
    Full-time
    A company is looking for a Scheduling & Timecard Administrator / Specialist.Key Responsibilities Manage timekeeping functions, including schedule entry, time off requests, and payroll accuracy Com...Show moreLast updated: 1 day ago