Job Description
Job Description
Buckner International Location : Support Center
Location : Dallas, TX - Hybrid
Address : 12377 Merit Drive, Suite 900, Dallas TX 75251
Job Schedule : Exempt, Full-Time
We are seeking a Manager of People Operations Program Administration to join our People Operations team, which is committed to supporting our employees. As the Manager of People Operations Program Administration you will support the SVP, Chief People & Internal Communications Officer and VP, People Operations in day-to-day activities that support overall People Operations and Internal Communication functions. Join our team and shine hope in the lives of others!
What you'll do :
- Maintain calendar for the SVP, Chief People & Internal Communications Officer and the VP, People Operations.
- Effectively handle all types of communication including correspondence with internal and external constituents. Meet with the SVP, Chief People & Internal Communications Officer and the VP, People Operations regularly to discuss and follow up on communication and activities. Keep the SVP, Chief People & Internal Communications Officer and the VP, People Operations informed of communication and activities handled in their absence.
- Prepare presentations to support the SVP, Chief People & Internal Communications Officer and the VP, People Operations as directed.
- Accurately and timely prepare, audit, and process People Operations invoices for payment. Accurately complete expense reports for the SVP, Chief People & Internal Communications Officer and the VP, People Operations and other designated staff as required.
- Manage, review, prepare, and monitor expense reports on a timely Provide technical support and training for People Operations staff to ensure accurate expense reporting.
- Oversee People Operations event functions including :
Develop, manage and maintain the event project plan
Arrange meeting space, meals, transportation and lodgingSend invitations and remindersPrepare event related agendas and presentationsManage accounting needs related to contracted vendors and assist with expense reimbursement for guests, as required.Assist in vendor negotiations for vendor agreements, facilitating arrangements for events as assigned. Ensure vendors perform in accordance with contracted terms of service.Manage other related administrative and logistical functions, as required to ensure a successful event or meeting.Lead the Support Center 5 Stars Fun Team, managing administrative and logistical functions.Develop and maintain the departmental calendar for the People Operations and Internal Communications teams.Manage, update, and optimize the People Operations SharePoint page.Analyze the needs of the People Operations function; develop and implement processes for efficient operation; responsible for continued alignment with budget goals; demonstrate operational competence and ability to work independently.Effectively manage department procurement tasks, including equipment, office supplies, floral arrangements, books, subscriptions, publications, renewals, and printing jobs. Research and purchase equipment, materials, and supplies while maintaining a budget. Prepare invoices for payment. Use discretion and sound fiscal judgment while managing People Operations resources.Plan, schedule, and organize all aspects of domestic and international travel for the SVP, Chief People & Internal Communications Officer and VP, People Operations.Review and accurately process mail and other forms of correspondence in a timelyWhat you'll bring :
The position is Dallas-based but can function in a hybrid work arrangement. Attendance in person is required to meet the needs of the operation. Position requires attending meetings at various geographic locations to assist with location and event needs. Travel domestically as needed and requested to support the organization.Exercise excellent discernment skills to identify, analyze, and determine effective management of all issues, concerns, and day-to-day communication in the office independently, one-on-one with the SVP, Chief People & Internal Communications Officer and the VP, People Operations, and as a team. Make independent decisions in accordance with guidelines. Initiate professional assertiveness when necessary to handle matters.Maintain compliance with all Buckner policies, procedures, and Maintain compliance with all state and federal laws and regulatory requirements.Enhance personal leadership skills through professional growth and development.Support and represent Buckner at special events, activities, and other assigned functions, as requested.Work successfully as a part of a team and responsible for developing then maintaining strong working relationships with co-workers.Perform special assignments, projects, and other duties as required.Ability to use up to 50 pounds of force occasionally, and / or up to 20 pounds of force frequently, and / or up to 10 pounds of force continuously to move objects.Work deals mostly with objects, equipment and / or machines where the seeing job is at or within arm's reach. Depth perception and field of vision (peripheral) are of some importance.Ability to stand, walk, stand and sit, sometimes for prolonged periods of time.Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy. Must be age 21 or older to drive on behalf of Buckner.Requires in-depth understanding of a comprehensive field of knowledge. Requires ability to act with integrity, maintain confidentiality, be detail oriented, define problems, draw conclusions, and make decisions expeditiously. Must demonstrate the ability to take initiative, work independently with minimal supervision, create, plan, and successfully manage, prioritize, and execute projects, meet deadlines, maintain a high level of organization in a high volume, fast-paced environment. This field of knowledge is normally associated with the attainment of a High School Diploma (or E.D.) plus related work experience required. Minimum 5 years prior related experience, including at least 2 years of event planning experience. Prior experience supporting HR executive leadership preferred.Requires proven ability to maintain confidentiality.Proficient ability to read and write Spanish is preferred.Requires ability to consistently demonstrate service excellence when representing the team to internal and external constituents.Proven track record of simultaneously and effectively managing multiple complex projects.Requires sensibility and adaptability to cultures representative of existing program locations.Requires a strong sense of self-awareness, emotional intelligence, critical thinking and judgement, diplomacy and demonstrated success in developing collaborative relationships with organizational peers, senior executives, and staff, to relate positively, influentially, and sensitively to a broad spectrum of people in a variety of multi-tiered relationships, settings, and in a multi-cultural environment.Requires a high level of proficiency to accurately and timely operate and perform computer related tasks with specific equipment and software applications, including Microsoft Office suite.May be required to work evenings and / or weekends on occasion based on business needs.The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.
About Buckner International :
Since 1879 Buckner has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the ending of life. Buckner is one of the oldest and most unique faith-based social service organizations of its kind, serving hundreds of thousands of people each year in the United States and around the world. Learn more about our programs and ministry at buckner.org. Buckner is an Equal Opportunity Employer.
The same way we treat our employees is how we treat all applicants – with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.
