Job Description
Job Description
Salary : $ 22 - $26
Position Summary
The HR Assistant will support the Human Resources Department by performing administrative tasks, coordinating onboarding activities, and ensuring accurate HR data management. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. In addition to HR support, this position will also oversee office coordination and facility tasks for one of the companys buildings, ensuring smooth day-to-day operations.
Key Responsibilities
HRIS & Audits
- Conduct regular HRIS data audits to ensure accuracy and compliance.
- Generate and analyze HRIS reports (headcount, turnover, PTO, compliance metrics, etc.) as requested by HR leadership.
- Perform company-wide audits on employee records, certifications, training completion, and compliance requirements.
Onboarding & Training Coordination
Assign and track mandatory new hire trainings prior to start dates (e.g., safety, compliance, role-specific modules).Follow up with new hires to ensure timely completion of onboarding documentation in HR systems (e.g., I-9, direct deposit, benefit elections).Prepare and distribute new hire welcome materials.Partner with managers to ensure new hires have the tools and resources needed for success.Benefits Administration Support
Assist with benefits enrollment coordination during onboarding and open enrollment periods.Respond to employee questions related to benefits and direct to appropriate vendor or HR partner when necessary.Track and maintain accurate benefit records within HRIS.Administrative & HR Support
Maintain and update the company phone directory and employee contact lists.Support employee engagement initiatives and HR communications.Provide administrative support including file management, scheduling, and correspondence.Assist in preparing HR reports, presentations, and compliance documentation.Office Coordination (Building Support)
Serve as primary point of contact for day-to-day office administration at assigned building.Oversee office supply inventory, vendor coordination, and facility-related requests (maintenance, cleaning, equipment service).Assist with mail distribution, filing, scanning and general clerical tasksCoordinate building access, and visitor management.Support the planning and logistics of on-site employee meetings, orientations, and training sessions.Ensure the office environment remains professional, safe, and well-maintained.Other duties as assigned.Qualifications
12 years of experience in HR administration, office administration, or related support role preferred.Familiarity with HRIS systems (e.g., BambooHR, ADP, Paycom) and proficiency in pulling / formatting reports.Strong organizational skills and ability to manage multiple priorities across HR and office functions.High attention to detail with excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Core Competencies
Detail-Oriented : Ensures accuracy in audits and data entry.Organized : Manages multiple administrative and office responsibilities efficiently.Proactive : Anticipates needs, follows up consistently, and ensures tasks are completed on time.Confidentiality : Maintains a high level of discretion when handling sensitive employee or company information.Team-Oriented : Works collaboratively with HR, employees, and facility vendors.This job description outlines the core responsibilities and qualifications for a Human Resources Assistant. The role requires proficiency in Microsoft Office, strong administrative skills, the ability to multitask effectively, and strong interpersonal abilities to support employees, maintain accurate HR processes, and contribute to the overall success of the company.
