Accounts Payable Specialist

Title : Accounts Payable Specialist

Reports to : Accounts Payable Manager

Supervises : Single Contributor

Pay Range : $16-$26 / hr. based on qualifications and experience.

Creation Date : 1 / 19 / 2022

FLSA : Non-Exempt

Department : Accounting / Finance

Position Mission : The Accounts Payable Specialist is responsible for maintaining accounts payable files and for entering, checking, and uploading accounts payable related data; ensuring completeness and accuracy of all files and records.

Responsibilities Include :

• Maintain timely and accurate processing of all accounts' payable invoices and check requests for appropriate approvals and general ledger for coding before processing in Great Plains.
• Review all statements for any discrepancies of invoices processed and paid of the Accounts Payable accounts.
• Review employee out of pocket expenses / receipts before inputting into the system for payment.
• Coordinate new vendor setup and maintain existing vendor accounts.
• Consistent follow up on invoices that have not been approved from field leaders to ensure timely payments.
• Process and distribute weekly check runs', attaching related admittance, and filing backup in correct locations.
• Complete the weekly download of electronic invoicing, printing invoices, posting to general ledger, and reviewing of posted batches for accuracy.
• Process and generate manual checks when necessary.
• Maintain accurate and timely filing of all payable backup.
• Code and process assigned credit cards.
• Work on special projects as needed.
• Other dues as assigned.

Required Skills, Knowledge and Abilities :

3-4 years of accounting experience.

High School Diploma, Associates Degree, or bachelor's degree in accounting preferred.

Excellent communication skills, both written and verbal.

Working knowledge of Great Plains is a must.

Computer literate with knowledge of Microsoft Word, Excel, and Outlook. Good organizational skills and attention to detail.

Good prioritization and multitasking skills and the ability to work in a fast-paced environment.

Must have a high level of interpersonal skills to handle sensitive and confidential information.

Mul-unit restaurant or retail experience preferred; high transaction volume experience required

Proven analytical and problem-solving abilities

Other Attributes :

Must be a self-starter, process and solutions focused

Enthusiastic and strong driver of the company's Mission and Core Values

Remain positive in high pressure and stressful situations

Demonstrates critical thinking, communication, and relationship-building skills

Action oriented

Independent problem solver

Takes initiative to learn and ability to work independently without regular direction

Understands what it takes to be successful in a matrixed organization and get stuff done

Travel :

None

Physical Demands :

Standard office work environment. The physical demands for this position are sits, stands, bends, lifts and moves intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodation

The duties of this position may change from me to me. Alvarado Restaurant Nation reserves the right to add or delete dues and responsibilities at the discretion of Alvarado Restaurant Nation. This position is descriptive and is intended to describe the general level of work being performed. It is not intended to be all-inclusive.

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