Residency / Fellowship Coordinator - Obstetrics and Gynecology

Residency / Fellowship Coordinator - Obstetrics and Gynecology

The Residency / Fellowship Program Coordinator collaborates with and provides administrative support to the Program Director, Program Administrator, Associate Program Directors, Chief Residents, and other program leadership, as well as the GME Office, to ensure compliance with all ACGME and Institutional policies and regulations. The program coordinator is an instrumental member of the program leadership team, which is essential for maintaining the accreditation status. The program coordinator is responsible for a wide range of administrative responsibilities, including but not limited to recruitment, compliance, onboarding, offboarding, educational support, event planning, and scheduling. The position is essential in training program operations and is a primary resource for learners, faculty, and administrative staff.

Accreditation

• Plan and prepare the annual Program Evaluation and Clinical Competency Committees meetings, including the scheduling, material distribution, reporting, and tracking of action items from meetings, as well as recording attendance and minutes.
• Ensure required reports are submitted to the GME and ACGME by the required deadlines.
• Review the Annual Web ads and update program information prior to the program director. Collect and update faculty and trainee information and ensure all recommended changes have been incorporated by the deadline.
• Submit requested accreditation-related data to the GME, ACGME, or institution as requested.
• Ensure that any program changes requiring GMEC approval are documented and submitted to the GME office.

Recruitment

Onboarding

Schedules / Rotations

Evaluations

Conferences

Compliance / Testing

Reports and Presentations

Graduating / Alumni

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience : 4 years of relevant work experience. Education may be substituted for experience on a year for year basis.

Preferred Qualifications

Education : Associate's degree.

Five years' experience in an academic setting.

Experience with medical terminology and surgical residency programs.

Experience in ERAS, ACGME, MedHub, C-TAGME, Workday and Qgenda.

Skills

Interpersonal skills.

Multitasking.

Time management.

Communication.

Record-keeping.

Organization.

Computer skills.

Confidentiality.

Required Documents

Cover Letter

Resume

Comprehensive Benefits Package :

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer