Financial Assistant

The Frances C Richmond Middle School is seeking a Financial Assistant to join our dynamic office team. The RMS Financial Assistant supports the administration and staff in maintaining a safe, effective, and positive learning environment for students by maintaining financial operations, ensuring revenues and expenses are within budget limits and overall fiscal policies, and that practices meet compliance requirements. Daily responsibilities include but are not limited to purchasing, AP processing, accounts reconciliation, student activity accounts and the preparation of financial reports and budget. The Financial Assistant works closely with the Principal to ensure efficient use of financial resources and provide financial information, guidance, and recommendations to the Administration and staff. This is a school year position with summer hours available. Open until filled.

This position is governed by the HSS/NEA-NH Union Agreement.

This is a school year position with an hourly range of $20.00 to $26.25 depending on education and experience.

Please visit the Information for New Hires page for details about benefits and more.

POSITION TITLE: FINANCIAL ASSISTANT

Job Description Approved By: SAU 70 School Board

Date:

04/4/2017

General Purpose:

To support administration in maintaining financial operations, ensuring revenues and expenses are within budget limits and overall fiscal policies, and that practices meet compliance requirements.

Reports to:

Building Principal

Supervises:

None

POSITION DUTIES AND RESPONSIBILITIES:

Except as specifically noted, the following functions are considered essential to this position:

• The Financial Assistant works directly with the Principal to ensure efficient use of financial resources and provide financial information, guidance and recommendations to both the Administration and staff. The Financial Assistant also coordinates these efforts with the SAU 70 Business Administrator and the Business Office.

Facilitates Office Operations with the following tasks:

• Confer regularly with Administration, SAU 70 Business Office, and other administrative offices to exchange information and investigate and resolve discrepancies or problems.
• Provide training and assistance to faculty and other staff related to the accounting and financial software and systems ensuring accuracy and compliance. Report software issues to IT and work in conjunction with them to ensure productivity.
• Oversee budget activities on a regular basis. This includes monitoring transactions for accuracy, explaining discrepancies to Administration and the Business Office, providing explanations during audit cycles, and in consultation with the Principal, modifying budgets when necessary to ensure that budgets are not exceeded. This will also include regularly communicating these actions to staff and administration.
• Manage daily financial functions for the center. This includes but is not limited to:
• Receiving and verifying program revenue
• Reviewing and verifying payments to outside vendors
• Transferring funds within school district fund accounts
• Coordinating and carrying out accounts payable and receivable activity for the center.
• Implement accepted accounting principles, practice and procedures in performing or reviewing accounting transactions as directed by the Business Administrator.
• Prepare financial reports, memos, letters involving moderate to complex accounting and financial issues as requested.
• Provide financial management support for the cafeteria and manager.
• Suggest cost-saving measures to school wide operating budget and related methods of improvement in accounting practice.
• In conjunction with the Principal, ensure that the building remains compliant with SAU 70 policies and procedures and other accounting regulations and laws.
• In conjunction with the Principal, annually develop and deliver budget documents and proposals according to SAU 70 budget development schedule and requirements.
• Assist with coordinating school sanctioned activities as assigned by building administration.
• Manage Student Activities account(s) as assigned by building Administration. Ensure appropriate use of account(s); collect deposits and record fund-raising revenues ensuring accuracy of funds and proper accounting of revenues; arrange payments from account(s).
• Assist in maintaining a professional, friendly, positive and respectful work atmosphere with an emphasis on teamwork and provide effective and timely direct service to school and district stakeholders as needed or requested.
• Perform other duties and accepts responsibilities as assigned
• Must comply with all SAU 70 District policy and building / department rules, procedures, practices and objectives.

This general outline illustrates the type of work, which characterizes the Job Classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.

Evaluation:

• Performance of duty responsibilities will be reviewed annually.

TERMS OF EMPLOYMENT:

• Full-Time
• School Year
• Non-Exempt

MINIMUM QUALIFICATIONS:

Education and Experience:

• Associates Degree or equivalent
• Two to Four (2-4) years of clerical / office experience preferred.

Necessary Knowledge, Skills and Abilities:

• Thorough knowledge of modern office procedures, practices and equipment.
• Thorough knowledge of modern office filing systems and procedures.
• Thorough knowledge of modern standard bookkeeping principles, practices and procedures.
• Ability to maintain confidentiality at all times.
• Ability to prepare correspondence according to standard business practices.
• Ability to remain calm in difficult situations.
• Ability to successfully multi-task within role.
• Ability to accurately and expeditiously type correspondence, reports and memoranda.
• Complete financial processing procedures.
• Ability to communicate effectively with others, both orally and in writing.
• Ability to understand and follow oral and/or written policies, procedures and instructions.
• Ability to operate a personal computer using standard or customized software applications appropriate to the assigned tasks.
• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under regular conditions and under the pressure of time-sensitive deadlines.
• Ability and willingness to quickly learn and utilize new skills and knowledge brought about by rapidly changing information and/or technology.

LICENSURE AND CERTIFICATION REQUIREMENTS:

• None required

PHYSICAL ACTIVITY REQUIREMENTS:

Primary Physical Requirements:

(Not, Rarely, Occasionally, or Frequently Required)

1. Lift up to 10 lbs:

Frequently required

2. Lift 11 to 25 lbs:

Occasionally required

3. Lift 25 to 50 lbs:

Rarely required

4. Lift over 50 lbs:

Not required

5. Carry up to 10 lbs:

Frequently required

6. Carry 11 to 25 lbs:

Rarely required

7. Carry 26 to 50 lbs:

Not required

8. Carry over 50 lbs:

Not required

9. Reach above shoulder height:

Occasionally required

10. Reach at shoulder height:

Occasionally required

11. Reach below shoulder height:

Occasionally required

12. Push/Pull:

Rarely required

Hand Manipulation:

(Not, Rarely, Occasionally, or Frequently Required)

1. Keyboarding:

Frequently required

2. Gross Manipulation:

Frequently required

3. Fine Manipulation:

Frequently required

Other Physical Consideration:

(Not, Rarely, Occasionally, or Frequently Required)

1. Twisting:

Not required

2. Bending:

Occasionally required

3. Crawling:

Not required

4. Squatting:

Occasionally required

5. Kneeling:

Not required

6. Crouching:

Occasionally required

7. Climbing:

Not required

8. Balancing:

Rarely required

During the Work Day, Employee is Required to:

1. Sit:

up to 3 consecutive hours

2. Stand:

up to 3 consecutive hours

3. Walk:

up to 1 consecutive hour

Cognitive and Sensory Requirement(s):

1. Effectively exchange and receive information and instructions, and respond to inquiries;
2. Communicate with others;
3. Observe students and staff to ensure safety

Work Environment: Inside: up to 100%

Outside: up to 20%

Work Surface(s): Office Desk, Office Chair

Carpeted floor, tile floor

Other Training, Skills and Experience Requirements:

Ability to work with staff, students, parents, and the community

Other Considerations and Requirements:

The physical demands of an employee in a Financial Assistant role are minimal. The employee is occasionally required to do some lifting. Employee is typically able to sit and stand as needed.

Applicants will be subjected to a criminal background check as required by state law.