Finance Specialist II - Grants and Contracts

Accounting Position

This position performs complex and technical accounting work in support of the County's financial functions within the County's Finance Office, with a primary focus on contracts, fixed asset records and debt payment management. Work is performed under supervision of the Grant and Contract Manager and general supervision of the Finance Director and is reviewed through periodic conferences, review of reports and records and successful operation and organization of the contracting system, debt payment records and fixed asset tracking system.

Special Requirements :

Knowledge of governmental accounting in relation to contracts, fixed assets and debt payments.

Ability to communicate effectively in written and oral form.

Ability to maintain effective working relationships with department managers other staff, vendors, government officials and the general public.

This position may perform work of a specialized and confidential nature.

Working knowledge of Microsoft Office skills specifically Excel and Word and software applications used to track and maintain the physical fixed assets and contracts of the County.

NOTE : Duties and tasks as listed are not intended to be all-inclusive. Employees may perform other special assignments to meet the ongoing needs of the organization.

Essential Duties and Tasks :

• Process County debt payments, reports individual payments to the Local Government Commission and maintains records in the Debt Book software.
• Performs periodic review of all fixed asset accounts to ensure Purchasing and Fixed Asset policies are followed.
• Assist with processing, reconciling, and maintaining records for County fixed assets
• Assist with physical inventories and tracking project costs related to fixed assets
• Assist with the sale of surplus property
• Works directly with financial software processing fixed asset transactions and other related transactions.
• Assist with requested reports and respond to questions concerning fixed assets.
• Assist with contract review and analyzing to ensure compliance of policies, regulations and GASB Standards.
• Assist with developing and monitoring standards for contract administration
• Works directly with Debt Book software recording County debt payments
• Assist with review of lease agreements and subscription agreements for GASB requirements and works directly with Debt Book software to record qualifying agreements.
• Assist in reviewing grant expenditures for accuracy
• Can serve as backup to Program Administrator for fuel card program and procurement card program.
• Cross-trained to serve as back-up to Accounts Payable and Accounts Receivable.
• Assist with processing ESCHEATS.
• Transmits positive pay files as backup to Accounts Receivable
• Provides outstanding customer service to all internal and external customers
• Perform other duties as assigned.

Knowledges, Skills and Abilities :

Desirable Education and Experience :

Experience in governmental accounting in relation to fixed assets, contracts and debt preferred. Prefer a minimum of an Associate's Degree in accounting or business-related field of study. Knowledge of governmental accounting principles and practices. Equivalent combination of relevant work experience and education will be considered.