Sales Coordinator / Admin

POSITION OBJECTIVE

The Sales Administrative Assistant provides administrative support for the Sales team including greeting visitors, answering the telephone, gathering data and compiling reports, maintaining files and preparing correspondence.

ESSENTIAL JOB FUNCTIONS

• Perform a wide variety of administrative assignments which are sometimes confidential in nature.
• Enter data, draft, edit, revise and print letters, reports, BEO’s and other documents.
• Greet and direct visitors and answer, screen and route phone calls.
• Sort, screen, and distribute incoming mail.
• Resolve routine administrative problems and answer basic inquiries.
• Establish, maintain and update files, records and other documents.
• Order supplies.
• Make / change reservations for groups.
• Input rooming lists.
• Follow up with guests about deposits due & any balances due.
• Take deposits and communicate with groups about their deposit schedule.
• Add actuals and booked numbers
• 60 & 30 days out updates on rooms booked with groups.
• Acquire special requests, all information about groups, and inputs notes into system.
• Pre-assign group rooms if needed.
• Build room blocks and group masters
• Acquire payment and post banquet checks.
• Route group billing.
• Send all receipts and follow ups on groups.
• Enter Group commissions.
• Contract turnover and filing.
• Other duties as assigned.

REQUIREMENTS

EDUCATION / EXPERIENCE

WORK ENVIRONMENT