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Ultimate Staffing is hiring : Event Planner Coordinator in Newport Beach

Ultimate Staffing is hiring : Event Planner Coordinator in Newport Beach

MediabistroNewport Beach, CA, United States
8 hours ago
Job type
  • Full-time
Job description

Overview

Event Project Coordinator role focused on fundraising and mission-driven events. Location : Newport Beach, CA (In-office). Type : Full-Time, 8 : 30-5pm, Temp-to-hire. Base pay range : $68,000.00 - $70,000.00 per year. Compensation : Up to $70k annual salary.

About the Role

We’re looking for a highly organized and creative Event Project Coordinator to join a dynamic development team focused on fundraising and mission-driven events. This role supports the planning and execution of signature and regional events, helping drive donor engagement and philanthropic growth. You’ll collaborate across departments, manage logistics, and ensure smooth execution of fundraising initiatives. If you thrive in fast-paced environments, love juggling multiple projects, and have a passion for impactful work, this role is for you.

What You’ll Do

  • Support planning and execution of fundraising events, including timelines, scripts, and run-of-shows
  • Manage event logistics using platforms like Monday.com, Salesforce, CVENT, and GiveSmart
  • Coordinate production of event materials (invitations, signage, sponsorship decks, etc.)
  • Track and manage project deliverables across teams and vendors
  • Assist with registration, ticketing, auction setup, and reporting
  • Provide on-site event support and webinar coordination
  • Maintain and update e-commerce platforms and assist with shipping
  • Proof marketing content and collaborate with creative teams
  • Contribute to cross-functional projects and support organizational goals

What You Bring

  • Bachelor's degree in communications, marketing, event planning, or related field
  • 1-2 years of experience in event coordination or project management
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication
  • Familiarity with event / project management tools (e.g., Monday.com, CVENT, Salesforce, GiveSmart)
  • Ability to work weekends and adapt to changing priorities
  • Nonprofit experience is a plus, but not required

    • Work Environment

  • In-office role based in Newport Beach, CA
  • Traditional business hours with occasional weekend work
  • Collaborative, mission-driven team culture
  • Opportunity to contribute to meaningful fundraising efforts

    • EEO Notice

    All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

    Senior / Employment Types

  • Seniority level : Mid-Senior level
  • Employment type : Full-time
  • Job function : Administrative
  • Industries : Non-profit Organizations

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    Event Planner • Newport Beach, CA, United States