Legal Operations Administrator

Job Description

Legal Operations Administrator

03 months with possibility of extension depending on performance and business needs

Andover-100 % onsite

Responsibilities :

• Calendar invites for team meetings - check schedules, create invite, email and update when necessary
• Legal Team Calendar – email team for updates, maintain and email weekly
• Legal team mail – the office FedEx’s the mail to my home; I scan all the mail and then email it to the respective lawyer for handling
• Track Engagement Letters
• Track Legal invoice spending by law firm and project
• Notarize documents for the team
• Cogency – Responsible for all request emails in order to match the work requests to the invoices from Cogency. Track all the Cogency annual report charges, registered agent fees and franchise tax payments.
• All travel needs for legal team
• Event coordination for offsites or legal meetings
• Responsible for Outside counsel & Consultants Invoices
• Work directly with new law firms and consultants to obtain a W9 to get them set up in SAP. I also work with them to complete the
• banking form and I coordinate that with our accounts payable team to get that detail set up in our payments system.
• Responsible for KPI team goals, ensure that 70% or more of outside counsel engagements above
• are the result of a competitive tender
• Track spending on outside counsel fees not including litigation
• Responsible for all the engagement letters for EGPNA,
• X and ENA.
• Track the outside counsel invoice payments for EGPNA,
• X and ENA to report monthly on these two KPI goals for the team.
• Responsible for new hire training monthly schedule coordination
• Responsible litigation tracker spreadsheet which needs to be update bi-weekly with the detail provided in each meeting and maintain this in our Teams litigation folder
• Responsible for procurement drape process

Skills :