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Accounts Payable / Payroll Specialist

Accounts Payable / Payroll Specialist

African Community Housing and DevelopmentSeaTac, WA, US
3 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Description :

Location : SeaTac, WA (In-office)

Schedule : Monday–Friday 8 : 00 AM – 5 : 00 PM

Status : Full-time, non-exempt

Position Summary

The Accounts Payable (AP) / Payroll (PR) Specialist is responsible for processing and managing the organization’s outgoing payments in a timely and accurate manner. This role ensures that all vendor invoices, staff reimbursements, staff payroll, and other payments are handled in compliance with internal policies, grant restrictions, and applicable regulations. The AP / PR Specialist plays a critical role in supporting the nonprofit's financial integrity and operational efficiency.

Essential Duties and Responsibilities

  • Process vendor invoices and payments accurately and timely.
  • Obtain proper approvals for all expenditures before processing.
  • Maintain accurate vendor records including contact information, W-9s, and payment terms.
  • Prepare annual 1099 forms and ensure compliance with IRS regulations.
  • Process payroll accurately and on time
  • Administer employee benefits, manage employee selection, vendor payments, and reconciliation
  • Assist with onboarding / offboarding as it relates to payroll and benefits setup / termination.
  • Maintain up-to-date employee records and HRIS systems.
  • Ensure all transactions comply with internal controls, grant requirements, and nonprofit accounting standards.
  • Respond to vendor and staff inquiries and resolve any discrepancies or issues.
  • Reconcile accounts payable and payroll subledger to general ledger each month.
  • Provide payment related reports as needed for budget tracking, audits, or grant reporting.
  • Support the finance team during month-end and year-end closing processes.
  • Adhere to internal control procedures, including approval workflows and segregation of duties.
  • Prepare documentation and respond to requests during financial audits and monitoring visits.
  • Help identify and suggest improvements to processes and controls.

Requirements :

  • Associate’s degree in accounting, finance, business administration, or a related field Bachelor’s preferred).
  • Minimum of 3 years of experience in accounts payable and payroll processing, preferably within a nonprofit organization.
  • Experience with fund accounting, grant compliance, and restricted funds required.
  • Experience supporting annual financial audits and grantor monitoring reviews.
  • Bilingual or multilingual abilities relevant to the community served.

    • Skills & Competencies

  • Strong attention to detail and high level of accuracy in data entry and reconciliation.
  • Excellent time management and organizational skills; ability to manage multiple priorities and deadlines.
  • Proficiency in nonprofit accounting software (such as MIP Fund Accounting, Sage Intacct, QuickBooks Nonprofit, or similar).
  • Familiarity with HRIS and payroll systems (e.g., ADP, Paychex, Paycom).
  • Understanding of GAAP, IRS reporting requirements, and nonprofit accounting principles.
  • Proficient in Microsoft Office Suite, especially Excel (formulas, data entry, reconciliations).
  • Strong interpersonal skills and ability to maintain confidentiality.
  • Clear written and verbal communication skills.
  • Ability to work independently and as part of a cross-functional team.
  • Commitment to equity, inclusion, and respectful workplace practices.
  • Experience working with multiple funding streams and complex chart of accounts.

    • Equal Opportunity

    African Community Housing & Development is an equal opportunity employer. We value a diverse workforce and an inclusive culture. All qualified applicants are encouraged to apply, regardless of race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other protected characteristic.

    Supervisory Responsibilities : This position has no supervisory responsibilities.

    Benefits Package : African Community Housing & Development offers a comprehensive benefits package including : medical, dental, life, and long-term disability insurance, Employee Assistance Program (EAP), 401(k) retirement plan with employer contribution, and up to 11 paid holidays, 10 sick days, and 15 vacation days annually.

    Note : ACHD emphasizes a highly collaborative approach that is rooted in equity and co-learning. Supervisors are to lead with equity and humbleness, recognizing that each staff member brings a highly valuable and essential background and perspective. Accordingly, supervisors are also accountable to staff members, working to ensure they (supervisors) are meeting the needs of staff and providing a healthy and safe environment where feedback and learning is two-way. In other words, supervisors should work to build a positive environment where staff and supervisors learn together, and mistakes are considered a healthy part of personal and professional growth

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    Account Specialist • SeaTac, WA, US