Front Desk Coordinator

Job Description

Job Description

We are looking for a detail-oriented and personable Front Desk Coordinator to join our team in Maitland, Florida. In this Contract-to-Permanent position, you will play a key role in creating a welcoming environment for clients and visitors while managing essential front desk operations. The ideal candidate will possess strong communication skills, organizational abilities, and a commitment to excellent customer service.

Responsibilities :

• Greet visitors and clients with a friendly and detail-oriented demeanor, ensuring a positive first impression.
• Answer incoming calls using a multi-line phone system, directing calls to the appropriate departments or personnel.
• Manage email communications efficiently, responding to inquiries and relaying messages promptly.
• Schedule and coordinate appointments, meetings, and other events as needed.
• Maintain a clean and organized reception area, ensuring it is presentable at all times.
• Provide accurate information to clients and visitors regarding services and procedures.
• Assist with administrative tasks such as filing, data entry, and document preparation.
• Handle incoming and outgoing mail and packages, ensuring timely distribution.
• Monitor and manage office supplies, placing orders as necessary to maintain inventory.
• Work every other Saturday as required, providing consistent front desk coverage.
• Proven experience in receptionist or front desk roles, preferably in a detail-focused services environment.
• Proficiency in operating a multi-line phone or switchboard system.
• Strong verbal and written communication skills, including email correspondence.
• Exceptional organizational and time management abilities.
• Ability to provide excellent customer service in a fast-paced environment.
• Proficiency with basic office software such as email and scheduling tools.
• Flexibility to work on Saturdays as scheduled.
• High school diploma or equivalent required; additional education is a plus.