Administrative Coordinator

We're working with our client on an excellent temp-to-hire opportunity for a detail-oriented and dependable Administrative Coordinator to support daily warehouse operations through documentation, billing, reporting, and equipment tracking. This role ensures accurate recordkeeping and smooth communication across internal teams to maintain organized and efficient workflows. Apply today!

Work model :

On-Site

Monday - Friday

7 : 00 AM - 4 : 00 PM

What you will do :

• Provide day-to-day administrative support to warehouse operations
• Prepare reports, route documents for signature and approval, and submit weekly payables
• Enter orders into various platforms, while also coordinating lease records, small equipment orders, and freight billing
• Apply strong technical proficiency and personal accountability to maintain data accuracy and support smooth processes
• Process, distribute, and track incoming and outgoing shipments, including UPS deliveries, walk-in freight, and truck arrivals
• Generate bills of lading, log returns, and handle image documentation
• Partner with warehouse staff to verify returned items and ensure complete, timely data entry
• Maintain accurate records and ensure required documentation is completed in compliance with company standards
• Act as the first point of contact for visitors and incoming communications
• Assist the Plant Manager with internal communications, including call coordination and follow-up on unreturned or damaged equipment
• Contribute to a smooth-functioning team environment through proactive, service-oriented behavior, using strong Organization and Communication skills. Support the District Sales Administrator as needed
• Additional duties may be assigned as required by business necessity, may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing, to meet organizational goals and priorities

What you will need to be successful :

• High school diploma or equivalent required
• Prior office support experience working within the construction or manufacturing industry
• Proficiency in Microsoft Word, Excel, and PowerPoint; Outlook experience preferred
• Detail-oriented with strong filing, recordkeeping, and data entry skills; strong numeric, organizational, and written communication abilities; ability to work independently and maintain confidentiality; punctual and dependable with no travel required
• Proficiently uses job-specific tools, systems, and procedures to perform tasks effectively
• Communicates effectively verbally and in writing, producing clear, concise, and professional content and adapting style to the audience and setting
• Demonstrate reliability, accountability, and a respectful approach to all work and interactions
• Adjust quickly and effectively to changing circumstances, priorities, and feedback
Benefits overview :
• 401k
• Major health insurances
• Employee Stock Ownership Plan ( ESOP )
• Click here for a complete list of benefits

Interested and qualified candidates can contact Kyle Broshar at (515) 225-7000 or email kbroshar@thepalmergroup.com .