Temporary Accounts Payable Associate - Texas Institute for Electronics - (UTEMPS)

Job Posting Title :

Temporary Accounts Payable Associate - Texas Institute for Electronics - (UTEMPS)

Hiring Department : UTemp Pool

Position Open To : All Applicants

Weekly Scheduled Hours :

19

FLSA Status : Non-Exempt

Earliest Start Date :

Immediately

Position Duration :

Expected to Continue Until Jul 01, 2026

Location :

PICKLE RESEARCH CAMPUS

Job Details : General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. Please no phone calls or emails. This part-time temporary assignment is projected through July 1st, 2026. Please note that this is located at the West Pickle Research Campus.

Purpose

The TIE Senior Administrative Associate (Invoice Processing) supports the Texas Institute for Electronics by processing invoices for goods and services.

Responsibilities

Payment Processing : Verify that the invoice matches purchase orders and receipt of goods / services. Resolve discrepancies in invoice amounts, purchase orders, or receipt records. Execute payment transactions in accordance with vendor terms and deadlines to avoid penalties. Track outstanding invoices and escalate issues to prevent delays.

Verify funding availability on contracts to ensure payments can be processed, and communicate payment settlements to priority vendors Compliance & Documentation : Ensure processes align with university, state, and federal regulations, including record retention policies.

Required Qualifications

Bachelor's degree and three years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level, OR high school graduation or GED, and seven years of clerical experience. 5 years of relevant accounting and payment processing experience. Strong organizational and time-management skills, with the ability to prioritize multiple tasks in a deadline-driven environment. Proficiency in Microsoft Excel, Word, Adobe, DocuSign, and Smartsheet. Knowledge of UT Austin and vouchering and procurement policies and procedures. Strong analytical and problem-solving skills. Prior experience working at UT Austin in an Accounts Payable role and / or processing invoices within a UT Austin department. Experience with University of Texas at Austin financial systems (FRMS, DEFINE, PointPlus). Excellent written and verbal communication skills with a professional demeanor and customer service focus. Ability to work independently and collaboratively, maintaining high accuracy and attention to detail. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the required education and progressively responsible experience in finance or accounting.

Hourly Rate

$36.00

Working Conditions

Attire : Business casual

Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation

Work Shift

Hours per week - 19

Scheduled to be discussed with the supervisor.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.