Administration Assistant

Job Description

Job Description

Job Description :

The Adminastrative supports the purchasing and vendor management functions of the organization. This role ensures timely acquisition of goods and services, maintains accurate records, and collaborates with internal departments to meet operational needs.

Plusses : Holidays Off

No Weekends

1 Hour Lunch Break

Great work / life balance

Once converted, they will receive pension!!

Must Haves :

Three years or more general accounting experience

3+ years of Administrative Assistant experience

Plusses : Holidays Off

Office Suites

Strong Excel Experience

Job Responsibilities :

• Purchasing
• Inventory management
• Fleet – travel logs
• Receipts
• Budget entry
• Board of Health Reports
• Manages accounts payable for 12 counties and District Programs
• Vendor Management for all 12 counties and District Office
• Ensures PO packets are received correctly and timely for payment
• Ensures completeness of travel forms prior to payment
• Processes ACH payments, positive pay files / exceptions, travel checks, and travel direct deposits
• Processes 1099’s
• Assist other finance team members to complete clerical and administrative tasks as needed
• Customer service liaison to counties for financial needs or operational needs
• Assist District Administrator as needed
• Electronic Funds Transfer

Upon Hiring :