Awards Coordinator

Awards Coordinator

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 250 museums of all sizes and locationsimpacting more than 20 million people across 50 states and Puerto Ricoto provide financial and strategic support for exhibition development, collection loans, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.

The Awards Coordinator plays an essential role in the Funding & Awards team, supporting grantmaking operations and enabling key team initiatives. This position enhances operational efficiency and team capacity by maintaining accurate records, managing databases, coordinating workflows, and facilitating internal and external communications. This position serves as the primary point of contact for the Funding & Awards team and will interact frequently with cross-departmental teams and external partners. The ideal candidate will be highly detail-oriented, organized, resourceful, and experienced in coordinating projects within a collaborative team environment. The Awards Coordinator reports to the Senior Awards Manager and works closely with the entire Awards team to support grantmaking operations aligned with the foundation's philanthropic goals.

Essential Duties and Responsibilities :

• Serve as a liaison between team members and external partners, providing consistent communication regarding schedules, project logistics, deliverables, and award documentation using tools such as Asana, Salesforce, SharePoint, Teams, Outlook, Canva, and other applications.
• Manage the Funding & Awards team's shared email inbox and calendar, and triage inquiries and coordinate follow-ups, including scheduling meetings and organizing incoming requests.
• Provide administrative and logistical support by preparing agendas and dockets, recording notes and action items, tracking follow-ups and milestones, and maintaining records for databases and shared repositories.
• Support the development of reports, presentations, templates, team progress highlights, and other documentation essential to responsive grantmaking operations.
• Contribute to cross-departmental initiatives and provide project management support for special projects, ensuring due dates and tasks are achieved.
• Conduct data quality assurance checks of collaborative databases to ensure accuracy and completion of submitted information by external partners.
• Support discovery, implementation and documentation of continuous improvement of awards processes and systems.
• Uphold the highest standards of confidentiality and integrity in managing relationships with awardees and stakeholders.
• Other duties as assigned.

Qualifications and Requirements :

Physical Demands and Work Environment :

The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical Demands : In the work environment described, position requires utilizing a computer and a telephone for prolonged periods of time and good eye / hand coordination, bending and stretching, and physical stamina to lift and transport a minimum of 10 pounds. Visual acuity to review written materials is required for this job.

Work Environment : Work is performed full-time (Monday-Friday, 8 a.m.-5 p.m.) in a professional, climate-controlled office environment with standard office equipment, including computers, printers, and telephones. This role requires working in an open setting near colleagues. The noise level is typically low to moderate. The role also requires regular interaction with both the public and internal team members in a professional and courteous manner. Some travel will be required, including overnight trips on occasion. A flexible schedule may be necessary to accommodate business needs, including occasional evening and weekend work hours.

At Art Bridges, diversity, equity, accessibility, and inclusion are central to all work and decisions made within our organization. We support our colleagues and partners in learning and growing together to make this important work part of our daily lives.