Assistant Finance Director

Finance Director

The Village of Hanover Park is an Equal Opportunity Employer.

Job Summary :

Under general direction, assists the Finance Director in planning, directing, managing, and overseeing the activities of personnel of the Finance Department, applying principles of accounting to analyze financial information, and preparing financial reports. Exercises independent judgment in the absence of specific policies and / or guidance from superiors with some direct guidance from superiors. Acts as the Finance Director in his / her absence.

Essential Duties & Responsibilities :

• Provides customer service skills regarding general water billing issues and manages day-to-day activities of assigned divisions.
• Plans and prioritizes daily work schedule and analyzes data to develop departmental work plans, often resolving difficult, technical, and administrative issues.
• Contributes significantly to the development of departmental policies and procedures, and occasionally provides input on policies affecting other departments.
• Solicits proposals every five (5) years for the Comprehensive Annual Financial Report (CAFR). Coordinates and prepares numerous Prepared by Client (PBC) items.
• Plans and directs the annual Village audit; coordinates audit schedules, ensures accuracy of requested items, assists departments with audit questions, participates in fixed asset preparation, leads CAFR preparation, ensures compliance with disclosure requirements, and prepares the CAFR award application.
• Develops utility budget numbers (natural gas and electricity). Prepares budget submittals for three Finance divisions and division 5010 in Water & Sewer. Assists departments with budget questions, prepares the Budget Award Application, and responds to reviewer comments.
• Analyzes financial informationincluding assets, liabilities, revenues, and expendituresand prepares balance sheets, statements, and reports summarizing current and projected Village financial status. Prepares miscellaneous financial reports and account analyses on request.
• Reviews each payroll prior to processing to minimize errors; evaluates payroll tax and general ledger impacts of new payroll programs and policies. Oversees annual preparation of 1099 forms, 941, and 945 reports.
• Tracks and maintains all active Village incentive agreements.
• Assists departments with federal and state grant requests and compliance.
• Establishes, updates, documents, and coordinates implementation of Finance Department procedures, including accounting, water / sewer billing, and internal control processes. Prepares and updates Finance Department procedural manuals across multiple roles.
• Directs the Collections Division and Water Billing Services Division. Prepares and / or oversees preparation of Federal, State, and Village municipal fiscal activity reports.
• Sets up and maintains chart of accounts in the New World Systems financial accounting software. Maintains accounts and internal controls within the system; prepares journal entries; assists staff with system questions; coordinates system updates with IT and Finance users.
• Oversees all bank, account, and investment reconciliations. Monitors collateral balances.
• Oversees and assists with the Village's Administrative Adjudication Program, including attending bi-monthly adjudication hearings at Village Hall.
• Prepares RFPsincluding those for collection agencies and banking servicesand completes assigned finance-related projects.
• Adheres to all Village policies and procedures within the department and those in the Employee Handbook.
• Maintains regular attendance and punctuality.
• Performs other duties as assigned that fall within the scope of the responsibilities listed above.
• Facilitates safety training and promotes safety practices, including :
• Leading safety discussions in management meetings
• Conducting safety self-inspections
• Participating in behavioral observations
• Reviewing accident investigation reports and ensuring corrective actions
• Overseeing corrective actions for safety violations
• Following and enforcing all safety regulations and procedures
• Reporting unsafe conditions, acts, and accidents promptly

Supervisory Responsibilities :

Responsible for the supervision, overall direction, coordination, and evaluation of the accounting, collections, and water utility divisions, as well as the reception area. Carries out supervisory duties in accordance with organizational policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing safety issues; handling complaints; and resolving problems.

Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & / or Experience :

Completion of a Bachelor's degree in accounting or a related field with knowledge of generally accepted accounting principles (GAAP) and four (4) years of experience in governmental finance and accounting, plus three (3) years of supervisory experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.