Administrative Coordinator

Job Summary

The Administrative Coordinator provides entry-level support to the Human Resources and accounting department. This position is responsible for assisting with employee onboarding and training coordination, processing administrative tasks, supporting financial recordkeeping, and maintaining office organization. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.

Leadership

• Be a steward of Cornerstone Valley’s culture.


• Behaves in alignment with our values of Compassion, Integrity, and Responsibility.


• Treats others with respect and dignity.


• Proactive, self-starting, self-managing.


• Takes ownership of the work.


• Behaves in a manner that sets a positive example for others to follow.


• Upholds and communicates our safety standards.

Essential Duties & Responsibilities

Office Administration

• Serves as the first point of contact by answering and directing phone calls and welcoming visitors.


• Receive, sort, and distribute incoming mail to appropriate personnel.


• Perform clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents.


• Order office supplies as needed and coordinate purchases for house managers and programs.


• Maintain an organized system of filing and records management.

Human Resources Support

• Schedule and coordinate orientation for new employees with HR.


• Assist new hires with onboarding paperwork on their first day of employment.


• Record new hires and termination in required software systems as request by HR.


• Complete employee background checks every two years and ensure fingerprinting is completed if required.


• Maintain strict confidentiality regarding employee relations and personnel files.


• Assist the HR Director with special projects as assigned.

Training Coordination

• Help track staff training and certification requirements.


• Notify staff, managers, and HR at least one month prior to upcoming training or certification expirations.


• Coordinate scheduling of OIS, Core Competency, CPR/First Aid, and other required trainings.


• Ensure all training documentation is collected and filed for licensing compliance.


• Escalate training compliance issues to the HR director.

Accounting Support

• Assist the Accounting Director with projects as assigned.


• Maintain strict confidentiality of accounting and financial records.


• Assist with accounts payable processing in coordination with the Accounting Director.


• Match, file, and organize invoices, receipts, and other financial documents.


• Provide clerical support as requested.

Qualifications

The following qualifications are representative of the knowledge, skills and abilities needed to perform the job but are not all inclusive.

• High school diploma required, some college coursework preferred.


• Previous administrative or office support experience preferred but not required.


• Basic knowledge of office practices and procedures.


• Exceptional interpersonal skills.


• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general computer skills.


• Ability to learn and use company software systems for HR and Accounting functions.


• Strong organizational and time-management skills with attention to detail.


• Excellent verbal and written communication skills.


• Ability to handle confidential and sensitive information with discretion.


• Strong interpersonal skills and a customer service mindset.


• Ability to work independently as well as part of a team.


• Dependability and reliability in attendance and task completion.


• Must be able to follow written and verbal instructions.


• Flexible and adaptable to change, abitility to maintain a positive attitude and willingness to assist others.

Working Conditions

• Works primarily in an office environment with standard equipment.


• Must have good manual dexterity, can sit, stand, kneel, and squat, be able to frequently lift and carry up to 75lbs.


• Must be able to stand and sit for extended periods of time.


• Work involves frequent interaction with staff, managers, and external visitors.


• Spends extended time sitting at a computer.


• Regular attendance is required to perform the job satisfactorily.


• Standard work schedule is Monday through Friday, 9am to 5pm.