Facilities Specialist

JOB SUMMARY

Responsible for the general upkeep of FH – HRDI facilities and oversight of operations to ensure safety and efficiency at all times. This role is integral in maintaining a safe, clean, and functional environment for all stakeholders, including staff, patients, and visitors. This position will manage routine maintenance and emergency repairs to prevent and resolve operational challenges. The position includes repair and maintenance services to ensure FH – HRDI facilities and equipment support operations to full capacity. Responsible for maintaining FH – HRDI facility services, including cleaning, performing maintenance tasks, and repairs under the direction of the Facilities Director. This position will also assist with managing and maintaining the building management and mechanical systems. Using a working knowledge of applicable safety and compliance laws and industry-standard best practices, this position provides related operational support to ensure equipment reliability, preventive maintenance schedules, and emergency preparedness and other functions to ensure alignment to the Friend Health - HRDI mission and services. This position requires a strong combination of strategic thinking, attention to detail, and dedication to fostering a positive work environment.

JOB DUTIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Sufficient plumbing knowledge to address leaks, clogs, or other drainage problems.
• Sufficient electrical wiring capabilities to manage problems with the building’s electricity.
• (Possible on call tasks and on call pay)
• Sufficient carpentry ability to handle basic repairs at all FH – HRDI facilities.
• Minimal groundskeeping if the facility contains lawns or other outdoor areas in need of maintenance.
• Attention to detail to ensure that all jobs are completed in an exemplary manner and any potential. hazards or warning signs of challenges are not overlooked.
• Responsible for all service and repair tasks as assigned.
• Assists with the scheduling of vendors and contractors for necessary building repairs and emergencies outside the scope of routine maintenance.
• Ensure that regular equipment and systems maintenance schedules are monitored at all times.
• Follow established safety precautions when performing tasks and using equipment and supplies.
• Reports all hazardous conditions, damaged equipment, and supply issues to the Facilities Director.
• Successfully support the Facilities Director with related projects by meeting project milestones and deadlines.
• Adheres to regulations and company policies to safeguard facilities.
• Perform other duties as assigned.

QUALIFICATIONS

• GED or High School Diploma required, some college preferred.
• HVAC, Electrical and Plumbing certifications a plus
• 5-7 years of equivalent work experience in a similar position.
• Ability to manage multiple projects simultaneously.
• Excellent time-management skills.
• Ability to work in a fast-paced environment.
• Strategic thinking and problem-solving abilities, with a focus on data-driven decision-making.
• Flexibility, adaptability, and a positive proactive approach to challenges.
• Some knowledge of mechanical systems, electrical and plumbing principles required.
• Ability to work autonomously in a fast-paced environment and multi-task.
• Excellent problem-solving, critical thinking, and customer service skills.
• Strong organizational skills, including detail orientation with strong follow-up and follow-through skills.
• Valid Illinois driver’s license - no major violations.
• Reliable transportation

SMART GOALS (OUTCOMES)

• Ensure all facility management shared services comply with relevant regulations, standards, and best practices.
• Respond daily and accurately to employee inquiries and challenges regarding maintenance, safety concerns, and operational needs based on standard work orders or critical orders.
• Work with the Facilities Director to develop the process for tracking and prioritizing work orders, preventive maintenance schedules, and emergency response protocols.

PHYSICAL REQUIREMENTS

The physical demands described are representative of those that must be met by an employee to successfully perform. The employee frequently is required to stand, walk, reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds.

WORKING CONDITIONS

(The unavoidable, externally imposed conditions under which the work must be performed, and which create hardship for the incumbent including the frequency and duration of occurrence of physical demands, environmental conditions, demands on one’s senses, and mental demands.) None known.

OCCUPATIONAL RISK & COMPLIANCE

This position involves extensive patient contact, increasing the risk of exposure to tuberculosis (TB). Employees must comply with annual TB testing and flu vaccination policies. Exceptions are granted only for documented medical contraindications or religious objections, and employees who decline vaccinations will be required to wear a mask as appropriate.

EMPLOYMENT CONDITIONS

This job description is to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the duties as described. This job description is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned as deemed appropriate commensurate to the position. This document does not represent a contract of employment, and Friend Health - HRDI reserves the right to change this job description and /or assign tasks deemed as needed.

COMPENSATION & BENEFITS

Salary: 50,000

• Medical, Dental, and Vision Coverage
• 403(b) retirement plan with employer contributions
• Paid Time Off (PTO) & Holidays
• Professional Development Opportunities
• Employee Assistance Program (EAP)

Occupational Risk for Exposure to TB

This position involves direct patient contact, posing a risk of exposure to Tuberculosis (TB). Employment is contingent upon annual TB testing, except for:

• Documented medical contraindications
• Documented religious objections

Staff who decline TB testing or flu vaccinations due to medical or religious reasons will be required to wear a mask as appropriate.

Equal Employment Opportunity (EEO) Statement

Friend Health – HRDI is an equal opportunity employer. We consider all applicants for employment without regard to race, religion, color, age, sex, national origin, citizenship, ancestry, marital or parental status, sexual orientation including gender identity, gender expression, military discharge status, physical or mental disability, or any other status or characteristic protected by law. In addition, Friend Health – HRDI provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws (including during the application or hiring process). Friend Health - HRDI supports the Pay Transparency Law as an equal opportunity employer.

Join our Team!

At Friend Health– HRDI, we believe a safe, well-maintained environment plays a vital role in delivering exceptional care. As a member of our Facilities team, you’ll contribute directly to the comfort and safety of our patients, staff, and visitors. We're looking for dependable, solutions-driven individuals who take pride in their work and want to be part of a mission-focused organization. If you're ready to make an impact and grow with a supportive team, we invite you to apply today!