Accounts Payable / Inventory Specialist

Accounting Professional

Provide professional customer service to internal and external customers

Maintain weekly deadlines for invoice and check processing

Verify all invoices for proper accounting, approval signature, and dollar amount. Invoices coming in require that completed and approved paperwork be attached prior to processing for payment. (Work orders, packing slips, PO, etc.)

Accurately key invoices into AP system after verification

Ensure proper work flow by following established daily, weekly and monthly priorities for the AP area

Code and key all utility bills, rents, leases, and other miscellaneous bills

Responsible for the collection and proper input of all W9s prior to processing payment

Responsible for execution of month end AP closing procedures and deadlines

Reconcile the AP Trial balance to the General Ledger

Responsible for keeping the AP aging current

Responsible for reviewing and clearing past due amounts from all statements

Purchase good or services that meet the quantity and quality expectations of the organization

Evaluate and negotiate contracts with vendors

Weekly and monthly inventory for all departments

Monitor and sign for all deliveries and notify appropriate department of their arrival

Excellent working knowledge of Excel and Microsoft Office