IP Billing Specialist

IP Billing Specialist

Our client, a premier business law firm, based in Michigan with an international practice and is consistently recognized as one of the 101 Best and Brightest Places to Work, is looking for an IP Billing Specialist in our Detroit or Chicago Office. With more than 350 attorneys working in 60 different areas of concentration, our client provides timely and cost-effective counsel to clients in numerous industries.

The Intellectual Property Billing Specialist is crucial in managing the financial aspects of intellectual property services. This position is responsible for overseeing both the billing and administrative functions of a complex and high-volume intellectual property portfolio. The role includes reviewing time entries on prebills for accuracy, tracking billable activities to determine billing milestones, creating, and sending invoices, reconciling billing discrepancies, and ensuring timely payments. The Intellectual Property Billing Coordinator works closely with and facilitates for both the Billing Department and the firm's Intellectual Property Department attorneys to ensure accurate invoicing, timely payments, and efficient billing operations.

RESPONSIBILITIES

• Oversee all aspects of intellectual property billing, ensuring accuracy and compliance with client guidelines.
• Generate, review, and manage accurate and timely invoices for intellectual property services.
• Review and edit pre-bills, ensuring time entries are correctly allocated to matters and in accordance with client policy.
• Track billable activities to determine billing milestones and communicate new or updated client policies to timekeepers.
• Draft invoices based on partners’ mark-up, including write-offs, in accordance with firm policies / procedures.
• Identify and resolve billing discrepancies by investigating issues and collaborating with internal teams.
• Perform time entry narrative changes with respect to additions, corrections, and deletions.
• Process and submit electronic LEDES invoices through various e-billing platforms (e.g., BillBlast, Serengeti, TyMetrix), troubleshooting and resolving submission errors.
• Communicate with clients and attorneys to address billing inquiries and ensure timely payments.
• Reconcile client accounts to maintain accuracy in financial records and assist with entering PTO vendor-related expenses.
• Prepare and analyze billing reports for internal stakeholders and clients, identifying trends and areas for process improvement.
• Maintain billing records and ensure compliance with firm policies, industry standards, and intellectual property laws and regulations.
• Support the billing team in improving workflows and optimizing efficiency.
• Handle confidential client data securely and maintain high ethical standards.
• Facilitate communication and collaboration between the Billing Department and the firm's Intellectual Property Department attorneys.
• Ensure timely and accurate billing by managing the entire billing process from prebill review to final invoicing.
• Assist with special projects and other tasks as assigned by the Billing Manager or Intellectual Property Department.

QUALIFICATIONS

Pay Range and Compensation Package :

The anticipated annual pay range for this role is $75,000 to $80,000 (non-exempt) with a complete benefit package.