Operations Associate

Job Description

Position Summary

A prominent Financial Services firm is seeking a Facilities & Operations Associat e to support facilities operations and help strengthen reporting, budgeting, and administrative processes in a dynamic financial services environment.

This role offers a blend of hands-on facilities coordination and analytical work. The successful candidate will ensure the smooth day-to-day operation of the office while working closely with the Facilities Manager to develop and maintain reports, track budgets, and analyze operational data. It’s an excellent opportunity for someone who enjoys both the practical and technical sides of facilities management and wants to grow into more operational responsibilities.

Key Responsibilities

Facilities Operations

• Manage and resolve daily maintenance requests through the ticketing system.
• Coordinate workstation moves and office setups with IT and building staff.
• Schedule and supervise vendors for repairs, maintenance, and cleaning services.
• Support event setup and breakdown for internal and external meetings.
• Maintain and update office floor plans using Computer Aided Facilities Management software.
• Oversee security access, including employee IDs, guest badges, and building registration.
• Assist with space planning, buildouts, and reconfigurations as needed.

Operational Reporting & Administrative Support

Qualifications

Required

Preferred

Work Location :

This role is based in the New York office and is expected to be onsite 5 days per week.