Animal Services Support Clerk

Job Overview

WAGE : $19.23

DEPARTMENT : Animal Shelter

PERSONNEL STATUS : Full Time

BENEFITS : Health, Dental, Vision, Retirement, 401k match, Sick / Vacation, Life Insurance, Short-term Disability, Accident, Critical Illness, Parental Leave, Maternity Leave

JOB OVERVIEW :

Under the close supervision of an administrative superior, performs a variety of routine and specialized clerical work pertaining to functions at the Weber County Animal Shelter

ESSENTIAL FUNCTIONS :

• Reviews, enters, and verifies information into electronic Records Management System, Chameleon, or other database.
• Receipts and makes returns. Prepares daily deposit for accountant.
• Processes requests for records and reports. Enter and maintain release forms from other cities. Close out month-to-month files. Prepare monthly license reminders.
• Receives telephone callers and visitors, handling any questions or matters of a non-technical or routine nature, direct call and visitors to the appropriate staff member.
• Assists and processes visitors, as required. Assists with animal adoptions.
• Processes and delivers incoming and outgoing office mail, process license renewals. Processes incoming and outgoing animals.
• Determines and collects fees and processes transactions for animals, records, licenses, etc. Handles receipts, notices, certificates and licenses, and keeps records of transactions. Files documents as required.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES :

None.

EDUCATION / EXPERIENCE :

Education : High school graduation or equivalent.

Experience : Three (3) years of increasingly responsible experience in clerical work. Work experience must be appropriate to the position.

KNOWLEDGE, SKILLS, AND ABILITIES (KSA) :

Knowledge : Modern office practices and procedures; working knowledge of specialized duties required by the position. Working knowledge of word processing, spreadsheet, and / or database software applications.

Skills : Skilled in typing and general office equipment.

Abilities : Ability to perform a variety of clerical work, including some exercise of independent judgment. Ability to make mathematical computations rapidly and accurately. Ability to follow written and verbal instructions. Ability to establish and maintain effective working relationships with employees, other departments, and the general public. Capable of standing / sitting for extended periods while entering data into computers.

SPECIAL QUALIFICATIONS :

May be required to work weekends and holidays as assigned.

Due to the nature of this position, the successful candidate may be required to complete a pre-employment background check prior to starting the position.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderately loud.