Administrative Assistant II

InsideHigherEdMerced, California, United States

1 day ago

Job type

Full-time

Job description

Administrative Assistant II

Salary : $4,479.00 - $5,669.00 Monthly

Job Type :

Job Number : 20251001

Closing : 10 / 9 / 2025 11 : 59 PM Pacific

Location : Merced College, CA

Department :

The Administrative Assistant to the Office of Capital Projects and Facilities supports the operations team with providing back office tasks, including data entry, updating information in different systems, complete back office operational tasks and generate associate reports for management review. The Office of Capital Projects and Facilities is searching for someone who is highly self-motivated and who is a well-organized individual with experience multitasking. The Administrative Assistant is a valuable member of Merced College's Capital Projects and Facilities Department and holds a critical role in maintaining a safe and innovative environment for our staff and students. The ideal candidate will be resourceful, possess a great attention to detail and thrive in a high-paced dynamic team environment. This position is for an individual who possesses novel solutions and a "get it done" attitude! The Capital Projects and Facilities Department invites you to apply to join our team!

Join the Transformation at Merced College

Merced College isn't just a community college - we're pioneers of change, redefining the educational landscape and setting new standards for excellence. Serving more than 11,000 students each semester, we're proud to be a hub of learning and opportunity in the heart of California's dynamic Central Valley. Merced College is a gateway to limitless possibilities.

About Us : Founded in 1962, Merced College boasts a rich history of academic excellence and community engagement. But we're not stopping there! We're on a mission to revolutionize the community college experience, blending tradition with innovation to create a dynamic learning environment unlike any other.

Invested in You : At the heart of Merced College's success are our dedicated employees. We prioritize employee well-being, happiness, and professional growth. With a culture of support and employee engagement initiatives, we ensure that every member of our team feels valued and empowered to reach their full potential.

Location Perks : Surrounded by natural beauty, Merced offers a vibrant community of 90,000+ with easy access to the Bay Area, Sacramento, and Yosemite National Park.

If you're passionate about making a meaningful impact, fostering innovation, and empowering others to succeed, Merced College invites you to apply and join our journey of growth and transformation!

Merced College Mission

At Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.

Merced College Vision

Enriching our community through educational experiences and support services :

Degree / Certificate Programs
Transfer
Career Technical Education
Workforce Training
Lifelong Learning
Basic Skills
Community Engagement

Merced College promotes student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.

Salary Schedule

Range 20

40 hours / week12 months / year

General Description

Under general supervision, coordinate assistance to students and staff, develop and maintain the budget, develop statistical data, perform varied secretarial and clerical duties, coordinate office activities, provide administrative relief; supervise clerical functions, oversee assigned area in the absence of administrator; and perform related work as required.

Examples of Duties

Representative Duties :

Performs a wide variety of clerical and secretarial duties involving the use of considerable independent judgment and an understanding of district policies, functions and procedures

Develops working knowledge of special terminology related to the function to which assigned

Receives visitors and gives out information or refers callers to proper officials

May take minutes

Types a variety of materials

Answers routine letters independently

Receives telephone calls

Arranges meetings for the supervisor which may involve contact with other departments

May make travel and hotel reservations

Prepares schedules of meetings and insures that participants are informed of meeting dates

Keeps records of various committees

Installs and revises filing systems and other clerical procedures

Receives a variety of information which may be of a confidential nature

Orders supplies

Operates varied office equipment

Assists in the process which leads to the hiring of employees

Trains, assigns and reviews work of subordinate employees or student assistants

Coordinates workshops

Facilitates outreach activities

Provides students with college information and other services

Provides budget management

Responsible for all monetary procedures

Maintains subsidiary programs

Collects and organizes record of services provided to students

Coordinates scheduling of facilities

Coordinates the development and implementation of schedules

Other related duties as assigned

Knowledge of :

Modern office equipment, practices and procedures

Program guidelines and policies

Principles of business letter and report writing including the use of good English, spelling and punctuation

Collection and organization of data and information

Ability to :

Read, understand, learn and apply pertinent procedures and requirements

Compile and analyze data

Train and supervise student workers

Type at 55 words per minute

Effectively communicate both orally and in writing

Work independently and with a minimum of supervision

Work cooperatively with students, the public and District personnel

Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

Typical Qualifications

MINIMUM QUALIFICATIONS

An associate's degree OR High school diploma OR GED AND three (3) years applicable experience

The equivalent education and experience

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment :

Work is performed primarily in an office environment.

Physical Ability to :

Hear and understand speech at normal levels

Communicate so others will be able to clearly understand normal conversation

Read printed matter and computer screens

Stand or sit for prolonged periods of time

Bend and twist, stoop, kneel, crawl, push, pull

Reach in all directions

Work at a desk, conference table or in meetings of various configurations

Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision :

See in the normal visual range with or without correction

Hearing :

Hear in the normal audio range with or without correction

Supplemental Information

How to Apply :

Submit a complete application by the closing date / time on the Merced College career pages at https : / / www.governmentjobs.com / careers / mccd / transferjobs

Required Documentation :

Letter of interest addressing your qualifications for the position (cover letter)

Resume

List of three professional references (no reference letters permitted)

If applicable, legible, unofficial college transcripts (undergraduate and graduate); transcripts must include the degree major and date the institution granted the degree ; official copies are not required unless applicant is hired

If applicable, foreign transcripts must include a U.S. evaluation and translation completed by an approved organization.

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information :

Applicants deemed highly qualified for the position will be invited to participate in onsite oral interviews conducted by a screening committee. A limited number of candidates will be selected to move forward to the interview stage.

Employee Benefits :

Employee Benefits : Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our Merced College Benefits website for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment :

The selected candidate must be fingerprinted and tested for tuberculosis at his / her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit https : / / www.schooljobs.com / careers / mccd / jobs / 5097216 / administrative-assistant-ii

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Administrative Assistant Ii • Merced, California, United States