Administrative Assistant

Overview

Responsible for performing a variety of administrative functions supporting all levels of management. Tasks require a significant level of trust and self-discipline / confidential discretion.

MasTec Renewables, comprised of Wanzek Construction, IEA Constructors, and White Construction, combines over 20 years of experience in renewable energy construction. Depending on your position and project, you may work for one or more of our companies over your career with us. Join one of the largest construction firms in the country (Engineering News-Record [ENR] : #1 in Power, #17 Top 50 Domestic Heavy Contractors, #20 Transportation Contractor).

We embrace diverse perspectives among our employees and across all levels of our business, including our suppliers, community partners, and clients. We have built a multidimensional workforce that brings valuable differences in perspectives, work ethics, and approaches to our organization. By collaborating across departments, we foster innovation and encourage everyone-from interns to executives-to share their ideas and make an impact. Our goal is to create a respectful work environment where all employees feel valued, included, and empowered to become innovative leaders in our industry.

The MasTec Renewables market sector is part of the MasTec Clean Energy & Infrastructure business segment. MasTec's Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.

Responsibilities

ESSENTIAL JOB FUNCTIONS :

• Provide excellent customer service to both internal and external clients
• Communicate messages to the appropriate parties in a timely manner
• Manage SharePoint and Outlook calendars for designated leaders
• May support with data entry in various systems (i.e. Salesforce)
• Support with verification of data accuracy in various systems
• Complete Monthly Expense Reports for designated leaders
• Know where / how to locate all personnel in the office / shop / field
• May address and ship project plans and documents
• Order, copy and return plans
• Use UPS Online WorldShip, Fed Ex and other carriers if necessary to send out all packages
• Assist with special projects as needed or requested from HR, AP, PM's, etc.
• Maintain inventory and order office supplies, equipment and the Company forms
• Type memos, correspondence, reports and other documents
• Other administrative duties as assigned in order to support Renewables Operations
• May assist in sending out holiday gift cards and gifts
• May coordinate offsite meetings
• Assist in site signage coordination
• Assist in assessment and maintenance of memberships and associations
• May assist with various committees (Belief Builders, United Way, etc.)
• Back-up in assisting Executive team as needed
• May create and maintain distribution lists
• Assist in travel arrangements for employees
• Assist in creation and management of organizational charts
• May assist in coverage for Office Coordinator as needed
• Other duties as assigned

Qualifications

EDUCATION AND WORK EXPERIENCE REQUIREMENTS :

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED :

Working Environment :

What's in it for You

Financial Wellbeing

Health & Wellness

Family & Lifestyle

Planning for the Unexpected

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility : If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Disclaimer : MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

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