Marketing Administrative AssistantOregon Staffing • Lake Oswego, OR, US

Marketing Administrative Assistant

Oregon Staffing • Lake Oswego, OR, US

1 day ago

Job type

Full-time

Job description

Marketing Administrative Assistant

Build What Matters. Create What's Next. Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we've grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprisenow a dynamic family of companies with a national presence and a legacy of excellence. At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you'll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity togetherby unlocking talent, inspiring innovation, and driving forward the ideas that make a difference. Join us and benefit from :

Competitive pay and advancement opportunities
Ongoing professional training and development
Comprehensive benefitsincluding free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan
A culture rooted in inclusion, collaboration, and respect

We're hiring across all departments. Discover your future with us.

Position Summary : The Marketing Administrative Assistant will work within the Marketing department and will report to the Marketing Director. They will closely work with the marketing team to develop new business for the company. The Marketing Administrative Assistant will support the planning, execution, and tracking of marketing programs and projects. To support Hoffman's dedication to our people this position will be fully in-office.

Essential Responsibilities

Support daily office and project associated administrative tasks.

Maintain CRM database and asset integrity by organizing, filing, and tracking large amounts of data including digital assets.

Track new business opportunities through procurement sites, establish proposal files, manage proposal close outs, and maintain marketing files.

Maintain the Marketing Calendar.

Assist with writing and editing marketing materials, including proposal planning documents, resumes, project updates, etc.

Write and submit surveys and awards.

Support marketing events, including RSVP management and on-site support.

Support company swag ordering and tracking.

Assist other internal departments with marketing support and materials.

Prepare expense reports, process third party vendor invoices and interface with accounting to ensure timely vendor payment.

Order marketing supplies and facilitate mailing and shipping of marketing materials.

Provide backup to the Front Desk Receptionist as needed.

Arrange logistics for employee travel as needed.

Qualifications

Position Related Skills

Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network.

Understanding of social media landscape preferred.

Ability to work well and maintain a cooperative attitude through high-pressure situations.

Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.

Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.

Ability to work well in a large professional setting. Patience and professionalism are essential.

Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Professional Experience and Education :

High School Diploma or GED required.

Associate's or Bachelor's Degree preferred.

Marketing experience is highly preferred.

Physical and Mental Requirements :

Standing / Walking / Sitting : Workday is a combination of being stationary and moving about the work location.

Must be able to work outdoors in varying weather conditions and on active construction sites.

Must be able to climb stairs, to ascend and descend ladders, scaffold, inspect confined or underground spaces.

Hands / Arms : Constantly operates a computer and other office productivity machinery. Frequently operates machinery and will use hand / fingers and legs to operate, activate, use, prepare, inspect, place, detect, and position materials.

Sight : Specific vision abilities required include close vision, depth perception and the ability to adjust focus in an outdoor environment. Must be able to safely operate a vehicle with a valid driver's license.

Hearing : Must be able to work in proximity to loud equipment more than 50% of the time. Must be able to wear hearing protection, as necessary.

Speech : Ability to communicate laws, ordinances, plans, regulations, protocols, directives, and standard operating procedures related to project scope in English.

Lift / Carry : Must have the ability to lift or manipulate fifty pounds to a height of three feet and carry or push it 50-100 feet.

Bending / Twisting : Frequent.

Kneeling / Crouching / Crawling : Must be able to regularly position self in a kneeling, crouching or crawling position for purpose of examining project work.

Must be able to physically access all areas and levels of construction site for work progress review.

Work schedule must be flexible to allow for extended hours or off-shift work to accommodate changing construction schedule and sequences.

Must use independent judgment, organizational and critical thinking skills to determine best method to accomplish desired results.

Application review will consider without limitation the following criteria : qualifications, education, and experience specific to the job description / duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test. Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law. This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

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