Contracts and Licensing Admin

Job Description

Job Description

The Contracts & Licensing Administrator is a trusted partner in keeping our business running smoothly and compliantly. In this role, you’ll take ownership of the full lifecycle of contracts and business licenses, ensuring everything is accurate, organized, and compliant. You’ll be the expert behind the systems that keep us moving— managing our contracts and licensing software , supporting regulatory and contractual requirements, and providing key support to our accounting team.

As the designated software administrator and super user, you’ll also be the go-to resource for training and support—empowering Team Members to confidently navigate our systems while helping the company maximize efficiency. This is a great opportunity for someone who enjoys organization, problem-solving, and being at the center of a fast-paced, growing business.

What You Will Do

Maintain and update electronic databases, filing systems, and records related to contracts and licenses.

Administer and serve as super user for the Legisway software system; provide training and ongoing support to internal stakeholders.

Monitor compliance with contractual and licensing requirements; track deadlines and coordinate with managers to ensure terms and conditions are met.

Assist management with the creation, review, and finalization of contracts and business licenses.

Develop and manage reporting of key contract and license data, including critical dates, requirements, and performance indicators.

Provide general administrative support for the accounting office, including mail processing, office supply management, and meeting coordination.

Perform other duties as assigned.

What You Bring

Education & growth mindset : You have an Associate’s degree in Business Administration, Paralegal Studies, or a related field (or equivalent experience). A bachelor’s degree is even better.

Experience that counts : At least 5 years in an administrative role, ideally supporting contracts, licensing, or compliance.

Tech-savvy skills : You’re comfortable with contract or document management software (bonus points if you’ve worked with Legisway ), and you know your way around Microsoft Office Suite (Word, Excel, Outlook, Teams).

System thinker : You’ve worked with databases or multiple software platforms and can navigate between them with ease.

How You Work

You thrive in collaboration , building strong relationships and working seamlessly across teams.

You stay organized and detail-focused , juggling multiple projects without letting accuracy slip.

You’re a clear communicator , making it easy for others to understand and act on your ideas.

You’re proactive , taking initiative, following through, and keeping deadlines on track.

Why You’ll Love this Role

Impact : Your work directly supports the company’s ability to grow and scale smoothly.

Visibility : You’ll collaborate with teams across the organization and be recognized as the subject-matter expert.

Growth : You’ll gain exposure to contracts, compliance, and licensing—building skills that open doors for your career.

Autonomy : You’ll have ownership of key systems and processes, with the freedom to make improvements.

#INDA1

Benefits and other cool stuff :

• Medical, dental, vision, 401K
• Paid Time Off
• Weekly Pay
• Internal Promotion opportunities
• Company swag

(Please note : benefits are not available for part time, temporary or contract roles)

A1 Garage Door (and affiliate companies) provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.

Compensation Range : $65K - $75K