Accounts Receivable & Payroll Administrator

Accounts Receivable & Payroll Administrator –
Fort Wayne, Indiana

Overview

We're searching for a skilled AR & Payroll Administrator to join our Fort Wayne team! If you thrive in a fast-paced environment, love working with both numbers and people, and want to be part of a company that's been building excellence for over a century, apply today and grow with Weigand Construction!

Job Responsibilities

General Snapshot:

• Provide support for the Accounts Receivable and Payroll functions to ensure accurate and timely processing of key accounting activities.


• Report to the Controller.


• Interact internally with various departments and externally interact with owners, architects, subcontractors, suppliers, and software companies.

Accounts Receivable Responsibilities:

• Prepare and route GC and Self-Perform billings.


• Invoice T&M projects and provide job status reports to operations.


• Run TimberScan billing backup reports.


• Track Architect and Owner approvals.


• Enter Accounts Receivable transactions in Sage.


• Manage required conditional and unconditional waivers.


• Review AR aging reports and provide updates to Controller.


• Support month-end close processes.

Payroll Responsibilities:

• Deploy field hire packets, assemble documentation, and enter data into accounting platforms.


• Process employment status through E-Verify, background checks, and new hire reporting.


• Enter shop and miscellaneous timecards to accounting platforms.


• Review and audit timecards within operation platforms.


• Inactivate employees and confirm field PTO balances.


• Prepare and scan union reporting documentation and record union fringes.


• Distribute weekly payroll reports.


• Process layoff checks.

Technology/Administrative Responsibilities:

• Assist with new accounting technology initiatives.


• Coordinate with IT on system updates and archiving.


• Assist in creating and updating accounts SOPs.


• Provide backup support for bank deposits as needed.

Qualifications

• High school diploma or equivalent with one year of accounting training.


• One year of experience in accounting/job cost environment and office administration.


• Familiarity with fundamental accounting principles.


• Proficiency in Windows environment, Microsoft Word, and Excel.


• Ability in electronic document production, filing, and operating office equipment.


• Strong oral, written, and telephone communication skills with high level of interpersonal and administrative skills, adept at multitasking under pressure.

Why Weigand?

* Employee Assistance Program * Workout Reimbursement

* Generous Vacation Package * Work From Home (5 days per month)

* Bonus Program Eligibility * Anonymous Free Wellness Coaching

* Competitive Insurance Package * 8 Paid Holidays