WFD Administrative Assistant

Job Description

Job Description

Salary : $31.51 / hour + DOE

REPORTS TO : DMV Manager / Driver's Education Instructor

WORK SCHEDULE : Monday through Friday 8 : 30am - 5 : 00pm

COMPENSATION : $31.51 / hour + DOE + Benefits, Non-Exempt Regular Full-Time Position

CLOSING DATE : Until Filled

Ilisagvik College is rooted in the ancestral homeland of the Iupiat. As an institution, we are Unapologetically Iupiaq. This means exercising the sovereign inherent freedom to educate our community through and supported by our Iupiaq worldview, values, knowledge, and protocols. The Iupiaq way of life is woven into our curriculum, programs, activities, and daily interactions within Ilisagvik College and our community partners.

SUMMARY OF POSITION :

The Workforce Development Administrative Assistant position plays a critical role in DMV license processing and REAL ID services, supporting workforce initiatives through data entry, semester closeout tasks, supply ordering, registration management, proctoring written exams, instructional assistance, and serving as a liaison for traveling students from North Slope villages seeking driver education, permits, licenses, or REAL ID.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

Workforce Development & Administrative Support

• Perform accurate data entry for the Training and Vocational Education Program (TVEP) to ensure participant and program data integrity.
• Assist with semester closeout procedures including compiling and submitting final reports and documentation.
• Order and maintain inventory of office and program supplies to support workforce and DMV operations.
• Submit registration forms for workforce programs and verify completeness and accuracy of forms prior to submission.
• Provide direct assistance to Workforce Coordinators by managing scheduling, communications, and administrative tasks as needed.
• Coordinate logistical support for workforce classes, workshops, and training sessions, including material preparation and participant communication.
• Assist Workforce Instructors by acting as instructional support, which may include preparing materials, managing attendance, and supporting classroom or training activities.
• Maintain organized filing systems and update records for workforce and DMV-related activities.
• Proctor written examinations such as water safety exams, journeyman certification exams, and other industry-related tests, ensuring proper exam conditions and compliance with testing protocols.
• Serve as a liaison for students traveling from North Slope villages who intend to enroll in driving school or seek driver permits, licenses, or REAL ID; assist with travel coordination, enrollment processes, and communication to facilitate their successful participation.

DMV License Processing Support

KNOWLEDGE / SKILLS / ABILITIES :

EDUCATION / CERTIFICATES / EXPERIENCE [Required] :

EDUCATION / CERTIFICATES / TRAINING [Preferred] :

PHYSICAL REQUIREMENTS : The physical demands described here are representative of those that must be met by anemployee to successfully perform the essential functions of this job. Reasonable accommodations may be made toenable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employeeis required to sit, stand, walk, use hands to finger, handle or feel objects, tools, controls, and reach with hands and arms.The employee is frequently required to stoop, kneel, crouch, or crawl and talk and hear; The employee is occasionallyrequired to climb or balance, and may occasionally drive a vehicle. The employee must be able to lift and / or move up to40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,depth perception, and the ability to adjust focus.

ENVIRONMENTAL CONDITIONS : The environmental conditions described here are representative of those anemployee encounters while performing the essential functions of this job. Reasonable accommodations may be made toenable individuals with disabilities to perform the essential functions and the employee is regularly required to workindoors with a usually moderate noise level in the work environment.

BENEFITS :

Leave - 16 paid holidays and up to 36 days of paid leave

Retirement - Ilisagvik College is a public employer whose employees contribute to the State of Alaska, Public Employees Retirement System.

Health Insurance - Ilisagvik College is self-insured and Meritain Health is the health insurance third party administrator. Ilisagvik College offers health insurance to our employees with a no cost premium, and $50 / pay period for each additional dependent and a low cost annual deductible of $200 for employee only and $600 for family.

Life Insurance - IlisagvikCollege offers Life Insurance and Accidental Death & Dismemberment coverage through Guardian Life to employees at no cost to the employee in the amount of $100,000 / per benefit.

Additional supplemental or voluntary retirement, life insurance, disability benefits offered.

If any questions, please contactjobs@ilisagvik.edu

Ilisagvik College is a Drug Free Workplace and Equal Opportunity Employer