Administrative Coordinator

Position Summary

• Utilize university software to assist with analytics and assessment support.
• Assist with basic data lookup and entry for assessment and analytic efforts in IAR. Supports and tracks IAR’s priorities, projects and needs, both immediate and long-term (OIAR Calendar).
• Writes executive briefings, talking points, and correspondence on a variety of topics in support of the Office of Institutional Assessment and Research.
• Develops agendas, summaries, and meeting materials for effective meetings, workshops, and internal seminars facilitated by IAR, as necessary.
• Prepares agendas for IAR internal team meetings, Assessment Committee, and Data Governance Committee and provides a summary of action items from each meeting to attendees and follows up with attendees to ensure action and completion of agreed upon goals.
• Manage IAR (IT) ticketing system for ad hoc project and data request

• Assists in organizing / coordinating various events hosted by the Office Institutional Assessment and Research to include but not limited to Academic/Administrative Audit Days, Program Reviews, IAR “Office Hours”, etc.
• Manages IAR calendar and coordinate the full range of logistics including travel, reservations, audio-visual set-up and catering, agendas and documents, daily schedules, etc.
• Manages the IAR email account, drafting communications and redirecting enquiries as appropriate to internal/external teammates.
• Manage the IAR phone line.
• Manage the IAR Website to include updating virtual calendars, data sheets, and all other website changes.
• Manage IAR Incentives for student success efforts.

• Act as a point person for the Office of Institutional Assessment and Research, ensuring efficient operations and smooth flow of information both within the Office and with colleagues across the university.
• Advises, supports, assists, coordinates, and collaborates on initiatives for the Office of Institutional Assessment and Research.
• Supports IAR-led projects such as retreats, special planning sessions, etc.
• Assist other members of the IAR team (staff), as needed.
• Ensures that all concerns and issues brought to the Office of Institutional Assessment and Research are addressed efficiently and professionally while upholding confidentiality.
• Other duties as assigned.