Group Assistant - 3010423

Group Admin Opportunity

Apex is hiring a Group Admin to work on site in Redmond providing cross-org team support. This person will provide administrative help across multiple teams, ensuring smooth operations and collaboration. Responsibilities include :

• Coordinating logistics : Handle travel arrangements, expense processing, and procurement of supplies and equipment.
• Supporting meetings & events : Prepare agendas, manage logistics, and assist with special projects.
• Ensuring policy and process compliance : Enforce procedures and assist with department operations (finance, personnel, facilities).

Experience : 3 5+ years providing administrative support for multiple teams or departments, ideally in a fast-paced, cross-functional environment.

Skills : Strong organizational and communication abilities; proficiency in MS Office (Outlook, Excel, PowerPoint) and tools for scheduling, expense processing, and procurement.

Attributes : Collaborative, detail-oriented, and adaptable comfortable managing logistics, enforcing policies, and supporting diverse stakeholders across the organization.

Cross-Org Impact : Support multiple teams and ensure smooth operations across departments.

Variety & Visibility : Manage travel, expenses, procurement, and events while collaborating with diverse stakeholders.

Office Presence : Be a key on-site resource, working 5 days a week to handle space planning, office logistics, and facility needs.

Hands-On Role : Includes physical tasks such as lifting items (up to ~20 lbs) and managing office setup.

Community & Growth : Join a strong admin network with opportunities for mentorship and involvement in special projects.

Dynamic Environment : No two days are the same ideal for adaptable professionals who thrive in fast-paced settings.

Operational Accuracy : Timely, error-free handling of travel, expenses, procurement, and office logistics.

Collaboration & Responsiveness : Effective support for multiple teams and positive stakeholder feedback.

Compliance & Reliability : Adherence to policies, confidentiality, and consistent onsite presence (5 days / week).

Adaptability : Ability to manage shifting priorities and contribute to special projects.