Administrative Assistant 1

Administrative Assistant 1

Clallam Bay Corrections Center (CBCC)

Full-time Permanent

Agency Internal Only

The Department of Corrections is seeking a highly motivated and qualified individual for the position of Administrative Assistant 1 at Clallam Bay Corrections Center.

Clallam Bay Corrections Center is a 900-bed male facility located on the point of the Olympic Peninsula. It is 50 miles west of Port Angeles and looks out over the Strait of Juan de Fuca at Vancouver Island. This facility houses medium and close custody incarcerated individuals. CBCC also operates a Restricted Housing Unit.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

Duties include but are not limited to :

• Scans and indexes documents into OnBase.
• Create and maintain central files. Verify all documents for accuracy (name on document matches electronic / hard copy individual youre working on, no major discrepancies, etc.), scan / file electronically and in central file when necessary. Forward Central Files to other facilities on the day of release / transfer and request central files from other facilities when appropriate.
• Responds to requests via e-mail to provide judgment and sentence, jail certifications, and other sentencing documents for sentence entry.
• Copies for public disclosures as requested.
• Assists in processing incoming transport by interviewing individual, taking photos, and making identification cards.
• Data Entry : accurately enters personal characteristics for incarcerated individuals into OMNI.
• A minimum of 1 hour daily of filing and / or scanning is required.
• Review Department of Licensing (DOL) portal and social security applications weekly for processing.
• Create and attend weekly call outs for individuals needing replacement ID or photo / signatures for DOL.
• Log and deliver replacement ID to incarcerated individual units directly after call out.
• Maintain, update, and review all in-house trackers / spreadsheets and OMNI Reports as outlined in CBCC Records In-House processes and provide reports as needed or directed by supervisor or above.
• Process court transfer orders received in a timely manner, ensure necessary documents are in the shared drive, a hold is placed in OMNI, and individual is placed on the transfer manifest accurately.

Required Qualifications :

Preferred / Desired Qualifications :

Vision : Working together for safer communities.

Mission : Improving public safety by positively changing lives.

Our Commitment : To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES :

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What We Offer :

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include :

For questions about this recruitment, or to request reasonable accommodation in the application process, please email tammy.williams2@ or call (360) 203-1219. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

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