Travel Coordinator

Job Description

Job Description

Job Profile

Job Title : Travel Coordinator

Location : Buffalo, NY

Hire Type : Direct Hire

Pay Range : $50,000-65,000

Work Model : Onsite

Recruiter Contact : Amy Dugenske | adugenske@imaginestaffing.net | 716-256-1289

Nature & Scope : Positional Overview

Are you energized by organization, coordination and the challenge of keeping complex travel logistics running seamlessly? This opportunity places you at the heart of a pioneering research and development organization that supports groundbreaking work in national security, data science, and advanced systems engineering. As a Travel Coordinator , you’ll play a vital role in ensuring every trip—domestic or international—is expertly planned, cost-effective, and fully compliant with government regulations. Your attention to detail and commitment to excellence will directly support innovative teams tackling some of the nation’s most critical scientific and technical challenges.

Role & Responsibility :

Tasks That Will Lead To Your Success

• Coordinate and book all employee travel using the SABRE Global Distribution system (Sabre Red) through communication with staff and program managers, ensuring trips are cost-effective, compliant with company policies and applicable government contracting regulations, and fully documented.
• Create and maintain a detailed travel folder for each trip containing cost justifications, approvals, booking confirmations, correspondence, and itineraries to support audit readiness and traveler convenience.
• Maintain organized and up-to-date traveler profiles, create credit / refund records & maintain spreadsheet to ensure efficient and accurate booking processes.
• Support the Pricing and Proposal team by using the SABRE system to obtain and document travel options and cost estimates for proposals, ensuring selections are advantageous to the government / customer and compliant with applicable regulations.
• Provide responsive after-hours travel support when needed, including emergency coordination and documentation of changes.

Skills & Experience

Qualifications That Will Help You Thrive