Administrative Assistant-11-145-SC / Tustin Ranch

Administrative Assistant

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Youth Center Administrative Assistant will assist the Director of Youth Programs, and Preschool Program Director at the front desk with administrative duties to ensure parents, children, and visitors are greeted and assisted as they enter the facility.

Essential Functions :

• Accounts Payable and Receivable
• Billing of all clients within the Youth Programs / Gym Rentals
• Processing all payments and maintaining ledger for each account for 200 families / produce receipts
• Collect tuition and follow up and collection of past due accounts / produce statements
• Registrar
• Responsible for processing new families
• Maintain files to ensure all necessary documents are present and current for each child.
• Coordinate gym rentals with community groups.
• Assist Directors with, but not limited to :
• Inventory and Program Supply ordering / Assist in classroom as needed.
• Maintain Director's Calendar / participation in all events / produce monthly newsletters
• Produce and maintain confidential sign-in / out sheets for all youth programs.
• Maintain hot lunch program counts and monthly calendar.
• Provide reception assistance, including answering phone calls and greeting guests Other duties as assigned.

PAY RATE : $18-$22 / hr.

Working Conditions :

Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax and telephone. Ability to lift up to 40 lbs.

Minimum Qualifications :

Skills, Knowledge & Abilities :

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.