Tradeshow Coordinator

Tradeshow Coordinator

Freezing Point is the fastest growing frozen beverage company in the US and the maker of Frazil, 100% Juice Frazil, Frazil Energy, and Caf Tango! We are a growing, high-performance team in search of a Tradeshow Coordinator.

Our Tradeshow coordinator will play a monumental role in making sure Frazil is represented well and that our sales teams have a smooth experience at Tradeshows. If you are eager to make an impact, we might be the perfect team for you.

Key Responsibilities

Essential Duties and Key Responsibilities:

• Acting as primary team contact for show submission.
• Gathering sufficient information before presenting to CRO/MSE for decision on participation.
• Maintaining up to date tradeshow calendar.
• Handling all logistical elements leading up to tradeshows, including:
• Registration
• Show Deadlines
• Booth Selection
• Booth Renewal
• Allowances
• Materials Request Forms
• Outbound BOL review and pallet verification
• Return BOL generation
• Show specific fees (electrical, water, A/V, internet, drayage, etc.)
• Name Badge requests
• Financial paperwork such as Certificates of Insurance
• Advertising (company descriptions, personnel photos, etc.)
• Association specific memberships
• Any other show specific paperwork
• Travels to and acts as primary foreman for Frazil's 4-6 highest profile shows each year, overseeing booth construction ahead of show and tear down following the show.
• NRA (restaurants) Show (third weekend in May, annual)
• SNA ANC (second week of July, annual)
• NACS (first week of October, annual)
• IAAPA (week before Thanksgiving, annual)
• Records spending and keeps track of tradeshow budget, including looking for opportunities to cut costs when possible.
• Researches and recommends potential shows.
• Manages Freezing Point's tradeshow assets including banners, booth setups, lightboxes, furniture, etc.
• Helps warehouse team check in return shipments.
• Manages personnel calendars, including temporary workers.
• Provides analysis on show effectiveness (cost vs ROI in machine contracts).
• Works with marketing on booth design & improvements.
• Researches and recommends local lodging options, transportation options, and entertainment options for show personnel on a per show basis.
• Other duties as assigned.

Skills, Knowledge and Expertise

Minimum Qualifications & Competencies:

• 4+ years of logistics experience (event-planning as a bonus).
• Background working with logistics companies / exhibitors' services companies (GEM, Freeman).
• Background working with shipping companies (package delivery companies like UPS/FedEx and freightliners like Old Dominion/CR England).
• Excellent communicator, comfortable interacting with internal stakeholders (including company executives) and customers alike.
• Proficiency with Microsoft programs (Excel especially).

Preferred Qualifications & Competencies:

• Spanish language proficiency.
• Food / Beverage industry specific experience.
• Bachelor's degree in Event Planning, Logistics/Supply Chain, or related field.
• Familiarity with HubSpot or similar CRM tools.

Required Soft Skills:

• You have a passion for details. You enjoy task-based work and can handle lots of "little things" while maintaining accuracy and output.
• You are a strong team player with a collaborative work style. You help before you criticize and always look to find the common ground.
• You have excellent communication skills. You are a natural born communicator and are comfortable communicating in writing, over the phone, and in person. You keep calm when tensions rise and can deescalate as needed.
• You know how to manage your time, and to ask for help when you need it.
• You partner closely with the service operations, logistics, and sales team managers to ensure service delivery needs are met.
• You are a self-starter (work will come from your own management of show deadlines for 150+ tradeshows)
• You are Adaptable (be able to fix a show problem on the fly)

Physical Demands & Working Conditions:

• Active physical work that includes the ability to lift, carry, push, and/or pull up to 100 pounds on a regular basis.
• Continuously walking, standing, stooping, bending, kneeling, and reaching in all directions.
• Work is primarily indoors, in an office setting and a warehouse.
• Ability to see, read, and/or create floorplans, drawings, and/or show site specifications.
• Frequently communicate with team members via email, phone, and in-person interactions.
• Onsite position is Salt Lake City, UT, may have some travel of <10% (4-6 weeks/year).

Benefits

Frazil provides a full benefits package including Medical, Dental, Vision, Life Insurance, Voluntary & Supplemental Plans, 401k with Employer Match, PTO and Company Holidays.

About Frazil

Not quite right? Register your interest to be notified of any roles that come along that meet your criteria.