Administrative Assistant - Investment Support

Salary : $25.38 - $39.60 Hourly

Location : Salt Lake County, UT

Job Type : Full Time

Job Number : 46876

Agency : 540 School and Institutional Trust Fund Office

Opening Date : 10 / 30 / 2025

Closing Date : 11 / 27 / 2025 11 : 59 PM Mountain

FLSA : Non-Exempt

Recruiter : Melanie Butters; mbutters@utah.gov

# of Openings : 1

Location : 310 South Main StreetSuite 1250 SLC Utah 84101

Background Check : You must successfully pass a criminal history check.

Schedule Code : AS - Employees whose appointment is required by law to be exempt. This is a career service exempt at will position.

Benefits : This position is eligible for a full benefits package. See benefits tab below for details.

EEO Statement : The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Job Description

About SITFO

The School and Institutional Trust Funds Office (SITFO) manages a $4 billion, mission driven, long-horizon portfolio that supports public education in Utah. We are a small, collaborative team focused on thoughtful investing and public impact.

About the Role

This Administrative Assistant will work closely with SITFO's existing Administrative Assistant to provide seamless support for both office operations and investment staff logistics. SITFO is looking for an Administrative Assistant who is detail-oriented and thrives on managing complex logistics for a dynamic team. This position requires a high level of professionalism, collaboration, and accuracy while interacting with external investment firms, internal staff, and other stakeholders.

What You'll Do

• Coordinate domestic and international travel for SITFO staff in compliance with State of Utah travel policies, including booking, pre-approvals, expense reporting, and logistics for manager meetings, industry conferences, and due diligence or investment-related events.
• Schedule and book meetings with new and existing investment managers, interfacing with both external firms and internal staff.
• Maintain accurate calendars for multiple staff members, ensuring efficiency and timeliness in scheduling.
• Manage meeting documentation, onboarding materials, and follow-up tracking for investment managers, maintaining accurate records and task progress through the team's Trello board and Dossier systems.
• Serve as the primary contact for software, hardware, and technology coordination, working with the Division of Technology Services and other vendors as needed.
• Process reimbursements and other transactions through FINET / Vantage in accordance with state policy.
• Perform miscellaneous job-related duties as assigned.

What You'll Bring

Why SITFO (Benefits)

The Agency

To learn more about SITFO please click

Supplemental Information

Benefits :

The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page : To access a Total Compensation Calculator in Excel format click

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01

Do you have a Bachelor's degree or higher in accounting, finance, business, or a related field?

02

How much professional experience do you have providing administrative support to to various levels of management?

03

Do you have work experience editing documents for procedural and grammatical accuracy?

04

From the list below, please select the programs you have used and can use comfortably that apply to your professional experience. Only select the programs where you have achieved high proficiency.

05

Please indicate how you heard about this specific job posting.

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