Office Specialist I - Visitors Bureau

Job Description

Job Description

OVERVIEW

Cache County is accepting applications for a part-time Office Specialist I to join our Tourism Department! We are looking for a happy, hard-working, dependable team player willing to learn and share everything about Cache Valley with our visitors. We are a small team. The successful candidate will have computer skills and be a self-starter - able to work without much supervision and unintimidated by basic spreadsheets and reports. Understanding of basic business priciples and social media is preferred.

RESPONSIBILITIES

• Perform clerical, customer service, public relations and bookkeeping duties include answering incoming phone calls, e-mails and requests for information from callers and clients; greet visitors, assist them with general tourist and travel information, and direct them to appropriate destination(s); create and maintain front desk directory and contact information.
• Provide administrative support; take minutes of meetings; organize and maintain files, mailing lists, and calendar information from local and state organizations, newspapers, and community groups.
• Stay current on local events, accommodations, dining locations, and other area / regional information in order to effectively answer inquiries.
• Manage inventory and order brochures / media material and replenish display racks as needed.
• Assist in the recruitment of seasonal volunteers; coordinate volunteer projects and assignments during various seasonal events, programs, and operations.
• Responsible for processing, distributing and handling incoming / outgoing mail; determine proper postage; prepare and mail boxes of guides and related tourist information. Coordinate mailing lists for information requests.
• Visit tourist sites and area venues to gather firsthand knowledge of what the area offers tourists and convention delegates.
• Order office supplies and maintain filing cabinet.
• Type letters, memos, reports, and other documents; restock souvenir / gift items. Assist with compilation of program and statistical reports under the direction of the Tourism Director.
• Attend meetings, take and transcribe minutes for CVVB Advisory Board, organize display materials, prepare agenda items, and distribute minutes to board members.
• May assist with financial records. Assists in the preparation of departmental budget as needed.
• Coordinate event-related communications and promotional materials, ensuring timely updates and distribution to relevant audiences and publications.
• Attend various state, regional and local partnership meetings, trade shows, conventions, workshops and gather materials that may be of interest to the Director of the Visitors Bureau.

MINIMUM QUALIFICATIONS

Education and Experience : High School Diploma / GED; AND Two (2) years of related experience providing exposure to a variety of general office duties requiring the skills listed previously as essential functions OR An equivalent combination of education and experience.

ABOUT CACHE COUNTY

Cache Valley is a beautiful place to live and work. It's a treasure trove of outdoor adventures, hands-on heritage experiences, and performing and fine arts. Our beautiful agricultural valley is nestled between two majestic mountain ranges and just barely off the beaten path. The city of Logan boasts Utah State University and access to outdoor adventure is unparalleled. You can work downtown and explore the Wasatch Cache National Forest in less than a 10-minute drive. That means endless hiking, rock climbing, birdwatching, mountain biking, skiing, and snowmobiling. Our sizzling performing arts scene has gained us the reputation of Utah's Heart of the Arts, with three historic theaters in one block, world-renowned opera, Broadway, and touring productions.

SUPPLEMENTAL INFORMATION

The State of Utah is an equal-opportunity employer. Hiring is done without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, or disability.

Reasonable accommodations are provided to individuals with known disabilities in compliance with the Americans with Disabilities Act. For accommodation information or special accommodation to complete the application process, please contact our HR Team at hr@cachecounty.gov.

Veteran's Preference (Utah Code Ann. 71A-2-102) : An applicant claiming veteran's preference must do by providing sufficient information to identify the type of veteran's preference requested. Additionally, a copy of the applicant's DD-214 must be attached to the resume. If a disabled preference is claimed, a copy of the applicant's letter from the VA stating the disability percentage granted must also be attached.

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