Payroll & Billing Specialist

Payroll & Billing Specialist

Broward County, FL (Onsite)

Full-Time | Monday–Friday

About Us :

We are a fast-growing commercial cleaning company with 500+ employees across South Florida. We are looking for an experienced Payroll & Billing Specialist to manage high-volume payroll and client billing with accuracy and efficiency. This is a key position that supports our operations and helps ensure smooth financial processes as we continue to scale.

Responsibilities :

Process bi-weekly payroll for 500+ hourly and salaried employees

Validate timesheets, job codes, and labor allocations

Prepare and send client invoices accurately and on time

Manage accounts receivable and follow up on past-due balances

Enter, track, and reconcile billing data in QuickBooks

Assist with accounts payable as needed

Generate payroll / billing reports in Excel

Maintain accurate financial records and support month-end close

Collaborate with HR and accounting teams to resolve discrepancies

Ensure compliance with company policies and labor regulations

Requirements :

✅ Minimum 5 years of payroll and billing experience

✅ Experience with high volume payroll (200+ employees preferred)

✅ Strong expertise in QuickBooks and Excel

✅ Knowledge of payroll systems / software (ADP, Paychex, etc.)

✅ Detail-oriented with strong organizational skills

✅ Ability to work in a fast-paced environment and meet deadlines

✅ Excellent communication and problem-solving skills

✅ Service industry experience (cleaning, staffing, hospitality, etc.) a PLUS

What We Offer : ✅ Competitive salary

✅ Paid time off and holidays

✅ Growth opportunities within the company

✅ Supportive, team-oriented work environment

✅ Stable and growing organization