Operations Manager

Museum Operations Support

Benefits include : After 3 months ability to qualify for 2 weeks (10 days) paid vacation, 2 weeks (10 days) paid sick time, contribution to health care & matched IRA program. Looking for an energetic team player who reports to Executive Director & supports administrative & operational needs. Experience with Microsoft Office products necessary. Social Media knowledge is critical; experience with audiovisual equipment a plus. Organizational skills & focus on meeting important deadlines. Comfortable working with the public face to face & by telephone. Can learn & adapt to archival & management software & systems. Ability to provide technical assistance to various age groups & demographics. Some weekend work, especially Saturdays in season. Experience with non-profits a plus.

Responsibilities & expectations include but are not limited to :

• Museum operations support
• Attends operations & staff meetings, taking / compiling minutes as needed, including the Accessions / Deaccessions Committee
• Assists with publicity including working with Constant Contact, online & print event listings, social media, & promotional materials
• Helps maintain database software, website & telecommunication system
• Atwood Log newsletter- assists with editing & writing of articles
• Coordinates articles needed for the local newspaper
• Assists Executive Director & Associate Director with other projects, such as exhibits, & event planning
• Administrative support
• Answers telephone / email requests in a professional & courteous manner, provides general information & forwards requests to appropriate personnel
• Daily obtains mail from post office & distributes to the proper personnel / department
• Monitors, maintains, & orders supplies on a regular basis
• Coordinate / distribute materials for Trustee meetings
• Development support
• Participates in fundraising & development activities including mailings & labels & other support as necessary
• Processes any payments for membership into Square system, giving all membership forms & receipts to Treasurer for further processing, & email addresses into Past Perfect & Constant Contact
• Assist in planning & coordinating events, including Eventbrite & other platforms
• Little Green Light database- Enters donor information into database, creates acknowledge letters

Qualifications : College degree preferred but not required. Ability to follow directions aligned with the vision & strategic goals of the organization. Demonstrated abilities in composition & editing Experience with various social media & fundraising platforms Knowledge of basic business management skills Ability to self-organize. Takes initiative without prompting. Ability to work under pressure Planning, time-management & decision-making skills. Working knowledge of spreadsheet, database, email, calendar / scheduling & word processing software. Knowledge of Microsoft Suite. Ability to meet deadlines. Ability to work cooperatively, diplomatically & effectively with Operations, board members, volunteers & in community relations & outreach capacities Honesty, integrity & high standards of personal behavior.