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Assistant Coordinator - Youth Services

Assistant Coordinator - Youth Services

GVRDVallejo, CA, US
30+ days ago
Job type
  • Full-time
  • Part-time
Job description

Job Description

Job Description

Salary : $22.25 - $23.00

Job Announcement

The Greater Vallejo Recreation District

Invites Applications

Position : Assistant Coordinator Department : Youth Services

Job Opening Date : October 1, 2025 Location : 395 Amador St. Vallejo, CA 94590

Deadline for applying : October 15, 2025 Position Type : Part Time (20-25 hours per week)

Salary Range : $22.25-$23.00

The Greater Vallejo Recreation District is a Special Service District that has been serving area residents for over sixty years. As a Special Service District, GVRD operates as a separate government agency from the City of Vallejo. GVRD manages 407 acres of public park space including 20 neighborhood parks, 10 community parks, 6 special purpose parks, and Olympic-size swimming pool and 4 community centers. GVRD maintains over 1,000 acres of public land.

GVRD is governed by a five-member Board of Directors. With 30 plus full-time and approximately 155 part-time and seasonal employees, GVRD operates on a 2025-2026 fiscal year budget of $12.9 million for general fund operations and Measure K funding amounting to $2.2 million. The Measure K funding is being utilized to purchase necessary equipment, and improve parks and facilities.

Job Description :

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

POSITION OVERVIEW

The Assistant Coordinator : Youth Services will support the planning, coordination, and supervision of youth programs including Before and After School programs, seasonal camps, and special events. Reporting to the Recreation Coordinator and Supervisor, this role includes staff supervision, program development, administrative support, and community engagement. This is a part-time position requiring availability MondayFriday and occasional weekends to support community events, outreach, and program needs.

DEFINITION

Under general supervision, assists in organizing and supervising a wide variety of recreation services, including before and after school recreation programs, aquatics program, summer and holiday camps, adult and youth sports, instructional classes, and special events; prepares publicity materials; performs other related activities as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives supervision from Recreation Coordinator and / or Recreation Supervisor.

Exercises functional and supervision over part-time staff and volunteers.

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS

Essential and other important responsibilities and duties may include, but are not limited to, the following :

Essential Functions

Program & Staff Support

  • Assist in hiring, training, coaching, and supervising part-time youth services staff.
  • Support daily operations of youth programs including camps, school-year programs, and community events.
  • Serve as a substitute at program sites as needed.
  • Develop and lead staff trainings and workshops.

Administrative & Customer Service

  • Perform administrative duties including billing, invoicing, scheduling, and data entry.
  • Use Civic Rec software to manage participant registrations, track attendance, and process payments.
  • Respond to public inquiries, assist families, and support customer service needs.

    • Program Development

  • Assist with creating program curriculum, scheduling activities, and planning events.
  • Monitor and evaluate program effectiveness, ensuring safety and quality standards are met.
  • Order and maintain inventory of program supplies.

    • Community Engagement

  • Collaborate with Vallejo City Unified School District (VCUSD) and community partners.
  • Attend and assist at community events to promote programs and services.
  • Create flyers and promotional materials to increase awareness and participation.

    • Marginal Functions

  • May assist in developing staff training materials and conducting staff workshops and education programs.
  • Perform related duties and responsibilities as required.
  • Tentative schedule for potential candidate : Monday-Friday (contingent on the needs of the department). Please note that hours vary based on needs of the department.

    • QUALIFICATIONS

    Knowledge of :

  • Principals and methods of establishing recreation programs in general or in an area of specialization.
  • Computer programs such as Word and Excel. Knowledge of other computer programs is desirable.

    • Ability to :

  • Exercise sound independent judgment within general policy guidelines.
  • Motivate and provide encouragement for participation in recreation programs and team environments.
  • Ability to write reports and keep accurate records.
  • Understand and follow verbal and written directions.
  • Communicate effectively both orally and in writing with a variety of personnel and establish effective working relationships.
  • Effectively manage designated operations and supervise assigned personnel; work safely and enforce safety procedures.

    • Age Requirement : Must be at least 21 years of age.

    Experience and Education Guidelines Ability to :

    Experience and Education Guidelines : Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and ability would be :

    Experience :

    Two years of experience in planning, developing, and supervising recreational programs and facilities.

    Education :

    Two years of college with studies in the field of recreation or a closely related field,

    License or Certificate :

    Possession of valid California drivers license and maintenance of an acceptable driving record while employed.

    First Aid and CPR Certification, or ability to obtain certification within 6 months of hire.

    Preferred Skills :

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher) and basic graphic design tools.
  • Knowledge of Civic Rec or similar registration software.
  • Strong written and verbal communication skills.
  • Ability to lead groups and work collaboratively with diverse teams.
  • Ability to assess program needs and implement improvements.

    • WORKING CONDITIONS

    Environmental Conditions :

    Office and community center environment; exposure to potentially hostile participants.

    Physical Conditional :

    Essential and marginal functions may require maintaining physical condition necessary for swimming, running, walking, light to moderate

    lifting, bending, kneeling, stooping, crouching or crawling; standing or sitting for extended periods of time, and reaching above shoulder level to assemble equipment or hang banners. Work is performed in both office and active recreation environments. Must be able to lift moderate weight, move equipment, and participate in physical activities. Exposure to outdoor conditions and interaction with youth participants and families.

    FLSA : Non-exempt

    Application Process

    To be considered for this career opportunity, please submit a GVRD employment application online. Please visit Current Job Openings! - Greater Vallejo Recreation District (gvrd.org)

    Pool of Candidates :

    GVRD will consider applicants who meet the minimum qualifications for the position and who have provided all requested application materials for an interview.

    GVRD reserves the right to limit the number of candidates to those determined to be best qualifiedbased upon all requested application materials, including training and experience, cover letter, current resume, and responses to supplemental questions.

    Examination

    Oral Examination and writing assessment required if selected for initial interview.

    Supplemental Information

    Pre-Screening

    GVRD will consider applicants who meet the minimum qualifications for the position and who have provided all requested application materials will be considered for an interview.

    Pre-employment

    Selected candidate will be required to successfully complete pre-employment background check including fingerprint check and reference check.

    Other requirements :

  • Proof of legal right to work in the U.S.
  • TB Test (upon hire)
  • No Child Left Behind Compliance Certificate (upon hire)
  • Child Abuse Prevention Training and Mandated Reporter Certification (upon hire)

    • Equal Opportunity Employer (EOE)

    GVRD is an Equal Opportunity Employer and does not unlawful discriminate on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age or sexual orientation or military status of such person.

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