Human Resources Coordinator

Human Resources Coordinator

The HR Department at Malcolm X College operates with a steadfast commitment to honesty, transparency, and ethics. We are currently in search of a full-time Human Resources Coordinator. The ideal candidate will be detail-oriented, able to manage multiple projects simultaneously, have experience working in a fast-paced high-volume office, and have strong knowledge of full-cycle recruitment.

Reporting to the Senior HR Specialist at Malcolm X College, the Human Resources (HR) Coordinator provides first-line assistance to employees regarding general HR matters; consistently coordinates with district HR staff, payroll, finance, academic leadership, administrators and hiring managers in carrying out responsibilities; and performs duties in compliance with federal, state and local regulations as well as CCC policies and procedures. The Human Resources (HR) Coordinator is responsible for executing HR activities and coordinating and providing operational day-to-day support for functional areas to include : faculty and staff talent acquisition including recruitment, coordination of interview / selection process; onboarding; student worker hires / processing; benefits administration support; leave of absence administration; employee engagement; and maintenance of HR document files. Performs related duties as required.

The essential duties of the HR Coordinator include :

• Serves as a first point of contact for all campus employees, escalating human resources issues, as necessary. Advises employees regarding HR processes, procedures, and resources.
• Coordinates the receipt, review, and processing of personnel transactions to effectuate hires, promotions, rate changes, transfers, terminations, and personal data changes. Ensures such actions are communicated to the appropriate District and college departments, as needed.
• Performs benefits and leave of absence administration duties including providing employees with necessary FLMA / leave of absence or benefits change forms and information and tracking return of forms.
• Creates, updates, and maintains physical and electronic personnel files and records, including medical, disciplinary, labor and employee relations files; verifies accuracy and completeness of personnel data files.
• Verifies employee information such as personal data, compensation, leaves of absence, performance reviews, termination dates and reasons prior to updating HRIS and / or files.
• Ensures compliance with all HR laws and policies by conducting regular audits on files and other transactions.
• Supports hiring functions by performing activities such as : posting positions, reviewing applications with hiring managers, screening candidates, scheduling interviews, facilitating the pre-employment process, conducting orientations, and supporting on-boarding activities.
• Provides assistance and responds to inquiries from employees by researching personnel files and providing information on collective bargaining agreements, organizational policies, HR policies and other standard policy / procedural information.
• Prepares memos, letters, reports, and general correspondence in support of human resources activities.
• Reconciles and validates data entry to ensure data integrity and support routine reporting requests; point of contact for HRIS system.
• Maintains compliance with federal and state regulations concerning employment.
• Coordinates off-boarding process and conducts exit interviews with employees; explains termination of benefits and solicits feedback on their employment experience.
• Responds to inquiries about employment-related information including authorized employment verification requests and requests for separation information.
• Schedules union meetings, including pre-disciplinary and grievance hearings.
• Communicates with employees to complete annual employment certifications, including residency, ethics, outside employment, sexual harassment prevention training, and indebtedness.
• Performs other duties as assigned, including participating on special projects associated with accreditation compliance, strategic planning and institutional priorities, employee engagement / recognition activities and other initiatives / mandates, as required.

Qualifications for the HR Coordinator include :

Salary Range : $45,591 - $56,000

Offered salary will be determined by the applicant's education, knowledge, skills and abilities, as well as other factors such as internal equity.

We are an equal opportunity and affirmative action employer. Chicago residency is required for all full-time employees within 6 months of hire.

Thank you for your interest in City Colleges of Chicago.

Malcolm X College has been recognized as a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse : Issues in Higher Education, a leading academic publication.

MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

We offer : Excellent health benefits at a low cost; Investment plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation, holidays, personal and sick days; Tuition Reimbursement and Public Service Loan Forgiveness.