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Administrative Bookkeeper
Administrative BookkeeperMasterTech Plumbing, Heating and Cooling • Columbia, MO, US
Administrative Bookkeeper

Administrative Bookkeeper

MasterTech Plumbing, Heating and Cooling • Columbia, MO, US
2 days ago
Job type
  • Full-time
  • Quick Apply
Job description

Administrative Bookkeeper Reports To :

  • Finance Manager Location : Columbia, MO On-Site Hours : Full-Time Are you looking for a fulfilling career with one of the top local companies in Columbia?
  • If so, MasterTech Plumbing, Heating, and Cooling is the perfect place for you!
  • Our team enjoys competitive pay, fantastic benefits, and excellent growth opportunities in a supportive and dynamic work environment.
  • The Administrative Bookkeeper is responsible for supporting day-to-day financial and administrative operations.
  • This role combines general bookkeeping duties with administrative support to ensure accurate financial records, timely payroll processing, and effective accounts receivable (AR) management.
  • The position will work closely with internal staff and CaptiFi, our outsourced bookkeeping team, during and after the transition from our current bookkeeper.
  • The ideal candidate thrives in a collaborative environment, enjoys structured processes, and takes ownership of recurring financial tasks. We’re more than just a service company—we’re a team that values integrity, craftsmanship, and community.

Here's what you’ll get when you join us :

  • ✅ Competitive Pay -  (depending on experience) ✅ Health, Vision & Dental Insurance – Protect yourself and your family ✅ Paid Time Off – Vacation days + 8 paid holidays ✅ 401(k) with Company Match – Invest in your future ✅ Ongoing Training – Paid technical and career development ✅ Team Culture – Fun events, snacks, and company celebrations ✅ Employee Discounts – On HVAC and plumbing services ✅ Supportive Environment – You're respected and appreciated Key Responsibilities Payroll & Timekeeping Process payroll accurately and on schedule, including data entry, timesheet review, and adjustments.
  • Reconcile payroll reports to ensure deductions, benefits, and taxes are correctly applied.
  • Maintain accurate payroll records and uphold confidentiality.
  • Coordinate with management to address payroll discrepancies promptly.
  • Accounts Receivable (AR) Generate and send customer invoices through QuickBooks and CRM software.
  • Record and apply customer payments accurately.

  • Assist with collections follow-up in line with company procedures.
  • Collaborate with CaptiFi to improve AR processes (e.g., reminder emails, statements, escalation lists).
  • Banking & Reconciliation Manage daily / weekly bank feed and credit card transactions in QuickBooks.
  • Allocate expenses to proper departments and categories.
  • Assist with month-end reconciliations and CaptiFi’s review.
  • Administrative & Process Support Maintain organized electronic filing of financial documents.
  • Support reporting, spreadsheet updates, and data entry as needed.
  • Collaborate with management and CaptiFi to refine financial workflows.
  • Participate in weekly transition meetings with CaptiFi and leadership. Skills & Qualifications 2+ years of bookkeeping or administrative accounting experience.
  • Proficiency in QuickBooks Desktop (required).
  • Strong Excel or Google Sheets skills.
  • Experience with Bill.com, ServiceTitan, or similar CRM / accounting tools (preferred).
  • High attention to detail and strong organizational skills.
  • Excellent communication skills and ability to collaborate with remote teams.
  • Professional integrity and discretion with financial data.
  • Positive attitude, reliability, and adaptability during process transitions. Ideal Candidate This is a hands-on administrative bookkeeping role—perfect for someone who enjoys keeping systems organized, maintaining accurate financial records, and improving processes.
  • The right person will be dependable, detail-oriented, and eager to learn.
  • While not a senior finance position, this role is vital to the smooth financial operation of the company.
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    Bookkeeper • Columbia, MO, US

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